2023-2025 NSLP Equipment Assistance Grant

Application Packet Requirements

To be considered complete, your organization must complete all of the required fields in this form and upload the following required supporting documentation.



(located on the ‘SNP Grant Opportunities’ web page under the expandable box ‘Equipment grant application, cover, Smarter Lunchroom FAQ, Scorecard and Summary)


There is a limit of one piece of equipment per electronic smartsheet application packet submission.

If your organization is applying for more than one piece of equipment, submit an additional electronic smartsheet application packet for each additional piece of equipment.


ODE will not consider applications submitted by applicants who do not comply with the application submission instructions. Applicants are responsible for confirming ODE receipt of the application.


ODE will not accept applications submitted by fax or US Mail and will NOT consider applications that arrive after 3:00 p.m. on Friday, July 12, 2024.

Application Packet Scoring

The total possible points are 100 points and are broken down as follows:


From Sections 1-4 in the “Description of Equipment Sought" there are a total of 70 possible points.


There are an additional 30 preference points for the following areas:

  • Schools with at least 50 percent free and reduced-price eligibility (10 points)
  • Schools that were not awarded a prior grant (10 points)
  • Schools that also participate in the School Breakfast Program (10 points)


Evaluated Points (70) + Preference Points (30) = Total Points Possible (100)

Mailing address, City, State, Zip code:

A Unique Entity Identifier (UEI) is a number issued by the System for Award Management (SAM) to identify businesses and other entities that do business with the federal government. The UEI has replaced the DUNS number as the authorized identifier for the federal government.

School/Site Information

School Enrollment Data for SY 2023

Please use - Free and Reduced Price Eligibility of Oregon Public Schools.

I confirm and attest that this grant submission is true and correct, based upon the information available to me at the time of completion. By applying for these grant funds, I am indicating I have sufficient authority and approval to proceed with the activities described in this application. In the case this application is approved, appropriate procurement methods will be followed as described in the Request for Applications (RFA), the grant’s terms and conditions, and applicable Federal, State, and local procurement laws and policies.

Select
Caret IconCaret symbol
Select
Caret IconCaret symbol

Equipment Request and Budget

In this section, list the specific equipment items you are requesting to purchase new, replace, or renovate (for this site only). Fill in the equipment items on the chart that follows. Remember that each unit must meet the federal definition of equipment as provided in 2 CFR 200.33:


Equipment means tangible personal property having a useful life of more than one year and a per-unit acquisition cost that equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes. The requested equipment must have a useful life of more than one year and a per-unit acquisition with a value of greater than $1,000 but less than $50,000.


Include anticipated installation costs (electrical, plumbing, etc.)


REQUESTED ITEMS THAT DO NOT MEET THESE CRITERIA WILL NOT BE APPROVED FOR FUNDING.


Upload equipment quotes and any supplemental information/estimates that show ancillary/installation costs below

Select
Caret IconCaret symbol

Include a picture below of the existing equipment (optional)

Required Documentation Upload

Attach the required documentation in a single file (pdf) or individual files below.


All required documentation is necessary to be considered as a complete application packet.

Required Documentation:

  • Copy of equipment quote;
  • A completed Smarter Lunchrooms Scorecard and Summary; and

If applicable:

  • Supplemental information/estimates that show ancillary/installation costs

Optional:

  • Pictures of existing equipment
Drag and drop files here or

PROPOSED BUDGET

Per-unit acquisition cost for equipment purchases (new or replacement) must equal at least $1,000 and does not exceed $50,000.

The unit price is the price per item.

Additional costs related to acquisition include the cost of modifications, attachments, accessories, or auxiliary apparatus necessary to make the equipment usable for the purpose for which it was acquired. Charges such as taxes, duty, protective in transit insurance, freight, and installation may be included in or excluded from the acquisition cost in accordance with the non-Federal entity's regular accounting practices.

The total cost is the unit price plus the additional ancillary cost including installation listed above.

SECTION 1:

The applicant demonstrates a high need for equipment. As applicable description of equipment age and current condition.


Select
Caret IconCaret symbol

Provide a narrative below and include:

  • The age and condition of the current equipment if a replacement is being requested.


  • How will this piece of equipment improve meal service based on the focus areas you checked above?


(20 points possible)

Section 2:

The applicant demonstrates how the requested equipment grant award will provide healthier meals and improved food safety, which impacts on nutrition, quality and improve participation of school meals particularly breakfast.

Provide a narrative below and include how the equipment requested will:

  • Improve the nutrition and quality of the meals, particularly breakfast;
  • improve the safety of food served; and
  • increase School Breakfast participation.

(20 points possible)

Section 3:

Applicant demonstrates a commitment to lunchroom strategies that provide convenience and appeal to the student population.


Provide a narrative below.


Using your results for the Smarter Lunchroom Summary and Scorecard, describe how this equipment will improve your lunchroom environment, appeal to students, increase consumption of fruits and vegetables, etc. (upload a copy of your Smarter Lunchroom scorecard and summary above)


(20 points possible)

Section 4:

Applicant demonstrates capacity to plan and execute the grant project in accordance with grant requirements.


Provide a narrative below.


Who (title) will be responsible for overseeing this grant; including the ordering of the equipment within 45-60 days of the signed grant agreement and coordinating the purchase and installation of that equipment?


(10 points possible)

Local Funding

Select
Caret IconCaret symbol

USDA's Non-Discrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.


Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.


To file a program discrimination complaint, a Complainant should complete a USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/usda-program-discrimination-complaint-form.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 Complaint form or letter must be submitted to USDA by:


1.    mail:

U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410; or


2.    fax:

(833) 256-1665 or (202) 690-7442; or


3.    email:

program.intake@usda.gov


The above address is for submitting discrimination complaints to the USDA’s civil rights office only.