UNM HR Shared Services

Transaction Request Form

HR Shared Services provides assistance with staff and student recruitment, personnel transactions, and payroll support for UNM departments with an established service agreement.

Departments with a Shared Service Agreement only, if your department is not listed in the dropdown please navigate to our Recruitment and Staffing Request form:

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Shared Service Agreement Menu

Check box and complete request

  • Create and post UNMJobs requisition
  • Review, edit/create job posting language to attract ideal candidates within UNMJobs

To proceed with request for Posting, please fill out the required information fields below:

Please enter desired job title, for a complete list of UNM job titles and descriptions click here: jobdescriptions.unm.edu

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Choose from drop-down the corresponding Grade for the Job Title entered above.

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Please enter in whole numbers. Ex. for 0.25 FTE you will enter 25.

Describe documents the applicant should attach for a complete application. Include any additional application instructions that may be required of applicants.

Paid advertising resource, pricing for your location can be found here: UNMJobs Initiated Advertising

Affirmative action email blasts must be used with a HigherEdJobs.com posting. Cost $60

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Please indicate desired length of posting. Length in days, weeks, or specific date for hard close date.

**Minimum posting lengths are listed below. Please note For Best Consideration Dates and Hard Close dates cannot fall on a Saturday/Sunday or a holiday.


  • not underutilized job title-minimum of 5 days
  • underutilized job title-minimum of 10 days
  • contract position-minimum of 15 days
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Provide specifics regarding Remote Work, ex. remote work only, in-state only, hybrid 2-3 days/week, etc.

Provide Name and Banner ID

Add search committee members to allow access to applicant pool.

Specific posting information, including position summary, qualifications, keywords, number of vacancies, etc.

*Upload the required documents for posting in file upload area below.

  • Review and weigh applicant pool (resumes, cover letters, applications) relative to the identified preferred qualifications and skills
  • Dispense applicants not selected for hire
  • Screen and provide department with:
  •  All candidates who meet minimum qualifications

               OR

  • Up to 5 top candidates who have been phone-screened and highlight matrix
  • If not part of current agreement, additional cost may be incurred
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  • Liaison between department and candidates for scheduling of all interviews
  • Note: if not part of current agreement, additional cost may be incurred
  • Conduct pre-employment screening on finalists to include reference checks, background checks, fingerprinting, and scheduling of EOHS physicals
  • Collect and verify required hiring documents in line with minimum qualifications and conditions of employment (i.e. proof of education, professional licenses & certifications, driver's license)
  • Provide pre-employment screening feedback
  • Collect hiring information and complete UNMJob hiring request
  • Communicate with applicant with onboarding tasks


Note: Department hiring official will be responsible for communicating with applicant where to report to work, department onboarding, etc.

To proceed with request for Hiring, please fill out the required information fields below:

Enter TBA if not available at the time requested

Pay Type

Enter anticipated start date and any comments for Employment Area

Enter vacant position number or "New" if requesting a new position.

Please enter in whole numbers. Ex. for 0.25 FTE you will enter 25.

Enter if applicable

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  • Advertising your recruitment using outside resources
  • Advertisement fees will vary

Advertising Services

To proceed with request for Advertising Services, please fill out required information fields below:

Please provide requisition number and proceed to select desired resources below. Enter TBA if not available at the time requested.

Proofs/documents/files can be uploaded at the bottom of this page

To complete you action request, please include brief description and upload required documents

If applicable, choose one

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Include all information needed to process your request

To complete your Contract request, please provide the following information.

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For payroll entry, please upload signed timesheets below

Document Upload

Please attached proofs and/or all required forms/documents here:

Drag and drop files here or

By checking this box you are confirming that you have tallied the cost of all resources chosen and have received financial approval to proceed.

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