Project Request Form

Please use this form to request a digitization, digital preservation, or digital collections project. This form will be sent to the Head of Digital Initiatives and Resource Discovery. It is not necessary to complete all of the fields in the form.

Name of project

Email address

Please enter your email address

Type of project

Indicate what type of project this is: digitization, digital preservation, oral history, ORB collection, or digital collection. You may choose more than one type. If it's an idea select initiative.

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Priority

High-priority projects are projects that we would like to/need to complete sooner rather than later. High-priority projects also include projects that we need to complete because of campus interest, preservation concerns, and fulfilling grant obligations. A medium-priority project may include projects that we want to start/complete in the next year but are not considered high-priority. A low-priority project includes projects that we have considered and would like to work on at some point.

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Anticipated project completion

Please indicate if the project needs to be completed by a certain date

Description

Provide a brief description of the project and the anticipated outcomes.

Physical collection in Special Collections

Select if there is a corresponding physical collection in Special Collection

Project team

Please indicate who will be involved with the project. If a name is not listed, select "other" for now.

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Criteria

The following criteria will be considered when prioritizing projects. Please indicate which criteria this proposed project covers. You may select more than one

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Possible concerns

Please indicate any possible concerns with the project

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Digitization required

If this is a digitization project

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Description of materials to be digitized

If this is a digitization project, please provide a brief description of the format (e.g. photographs, or audio files) and the estimated number of materials to be digitized. Also, please note any other information we may need to know beforehand (e.g. copyright concerns, dealing with fragile material, sensitive information)

File types

If the files are born-digital or have already been digitized, please indicate the formats (may select more than one)

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Link to project documentation

Add a link to Google Docs/Folders if available

Link to collection

Add a link to the collection if it already exists on the ORB, Omeka, Primo, etc

Decisions/Next Steps

If relevant, briefly describe any decision or next steps that need to be considered.

Metadata status

Indicate the status of metadata

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ArchivesSpace

Is there a corresponding finding aid in ArchivesSpace?

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Alma

Is there a record in Alma for this collection?

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Website

Will we promote this collection on our website?

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Additional comments

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