SCHOOLS PLAYING UP OR DOWN OUT OF AGE GRADE APPROVAL FORM

SCHOOLS PLAYING UP OR DOWN OUT OF AGE GRADE APPROVAL FORM

Playing Out of Age Grade Important Information

The priority is always for age grade players to play in their defined age/year group, with their peers/friends and where those that support them are most closely connected. Playing out of age grade is the exception. For any player to do so, the circumstances, conditions, assessments and approvals required in regulation must be in place beforehand. The ultimate consideration must be the welfare and safety of all the players involved.

Playing Up, Down and Adult Rugby is about individual players for whom it is appropriate. Combining is applicable to groups of players joining another age group. Please note, there is a separate form for England Academy and Player Development Group Players.

Please read Regulation 15.3 (for Playing Up), 15.4 (for Playing Down) and 15.5 in detail before completing this form.

Please read the accompanying advice in the Age Grade Codes of Practice

Constituent Body/County Location*

Where is your school/college based?

Select

Applicant Organisation Type*

This form is for playing Schools rugby and competitions only. For Club and College rugby, you must apply using the club or college-specific approval forms.

Select or enter value

Please note, an U19 player playing down in schools rugby requires ERFSU approval, as per Regulation 15.4.2 e). So on submission, your form will be automatically directed to ERFSU for review..

For all other school rugby applications, approval is obtained from an individual who has parental responsibility for the player (usually the principal/headteacher in loco parentis). This form is to be submitted with the Headteacher/Principal Approval section below ticked to confirm that an internal school approval is being processed, as per Regulation 15.

Applicant School/College Name*

Applying for Boys/Mens, Girls/Womens, Mixed Rugby?*

Select

Applying for Playing Up or Down?*

Select

Tick if applying for U19/Yr14 to play down

Please note for Playing Down two age grades, this requires RFU approval. In this case, please e-mail Regulations@RFU.com.

Player Details

Players Full Name*

RFU ID Number*

If available. A player also playing club rugby will be registered and have an RFU ID Number. Please insert N/A if the player does not have an RFU ID.

School/College attended*

Date of Birth*

DD/MM/YYYY

Chronological Age Grade*

For example Under 14

Select

Proposed Age Grade*

Select

Playing Position(s)*

You can choose multiple positions if required

Select

Period of permission, including dates*

eg a series of matches or the season etc

Start date at Current School/College*

MM/YYYY

Reason to play the player out of age grade*

If playing down, this must include the specific reason in regulation 15.4.1. Either a) or b) or c).

Under 19s Playing Down

Only complete this section for school/college applications to play an U19 player down out of age grade for submission to England Rugby Football Schools Union.

Date GCSEs first taken by Player

MM/YYYY

Year 14 School/College Course & Current Study Year

Player Assessment

To include a review of skill levels & ability, physical, emotional, social development/differences and how this was measured. It is recommended that a coach of at least England Rugby Coaching Award level (previously Level 2) makes this assessment. The Age Grade Codes of Practice provide guidance on supporting evidence and measurement.

Insert assessment here*

Representative and Player Pathway experience*

What will the implications be for the opposing team?*

Include how will you address any mismatch in size, age, ability, etc. to safeguard the opposition players? And how you will ensure your players and their parents are fully aware and buy-into this

Additional comments & considerations*

Include if the player plays club rugby and to what level

Upload any supporting files here.

Drag and drop files here or

Declaration

We certify that all the information on this form is correct, that a full risk assessment has been undertaken, that it has been verified against our institution safeguarding policy, that those named have been fully involved in agreeing the application, that parents across the wider group have been briefed and we agree, if approved to play the above player in accordance with RFU Regulation 15 (Age Grade Rugby) and the spirit and values of rugby union.

I declare in line with the above statement*

Select

Proposer Name*

Who has completed this form?

Proposer Role in relation to the Player(s)*

Usually Head of or Teacher in Charge of Rugby. This should not be a parent of the player. Even if they are the coach, for transparency, an alternative proposer should complete the application

Proposer E-mail*

Proposer Mobile Phone*

Date*

Parent/Guardian Name*

Parent/Guardian E-mail*

Director of Sport/Head of PE Name*

Director of Sport/Head of PE E-mail*

Headteacher/Principal Approval*

Please click here to confirm that the Head/Principal has been informed of, and agrees to, this player playing out of age grade. For U19s playing down, this provides supporting verification to ERFSU for their review of your application

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