Development CommunicationsProject Requests

Development Communications

Project Requests

Please answer the questions as accurately as possible. The more thorough and accurate your answers are the better and more quickly we can get your project setup and completed.

Please email alyssa.foy@uta.edu with any questions about this form.

Contact Info*

Please provide your (or the project's point of contact's) name.

Contact Email*

Please provide your (or the project point of contact's) email. This is where your project approval confirmation will be sent if your request is approved.

Department*

The department that is issuing the request

Deadline*

Please allow at least 10-15 business days from the date you submit this form (20-30 business days if there is multiple components and/or new graphics/branding needed

Will you also need an email sent?*

Yes

Who is the audience?*

Who are we messaging to? i.e. Alumni, Staff, Community.

NOTE: This does not count as a list request. All new emails must have a separate list request submitted here, no exceptions.

Sender Identities

Please choose an email sender ID from the following list of current combinations.

If choosing an existing sender ID, please review throughly that each email is correct, as From and Reply To emails CAN be different.

If you cannot find an existing combination that you are looking for, please type in the correct From Name, From Email, and Reply To Email.

NOTE: when choosing preferred emails, know that From Emails may receive bounces and out of office notifications, and Reply To Emails will receive bounce notifications.

Select or enter value

How often will you contact audience?*

one send only

multiple sends (event reminders or updated info)

Date(s) to be sent*

If multiple sends are needed, please list time frame.

i.e.

6/20/20 send first email

6/25/20 send reminder email, omit those who have already given from the list

Subject for your email*

The text that will appear in the "Subject" line of the recipient's email

Email Category*

Select

Will this email contain variable content? If so, please list and describe what you would like to include.*

You can include variable information in each email such as first name, last gift amount, or last gift designations, so that each email is customized to the recipient (i.e. Dear "First Name").

It is important to note that having this information up front is required, because the emails are built differently at the beginning of the process.

Will staff members need to be included in final send? If so, please list names and emails here.*

Please separate by comma.

i.e. Jane Doe - jane.doe@xyz.com, John Doe - john.doe@zyx.net

What type of event will this be?*

Registration (RSVP only, no fee)

Fee Based Registration (RSVP and ticket cost/multiple prices)

Event Start and End Times*

Gift Portion of Ticket Price*

Tickets must include a gift portion. Please contact selma.permenter@uta.edu for questions regarding gift and benefits.

Which Cost Center (Fund ID) are you using?*

This must be a Gift Cost Center only. If you have questions contact Lisa Barnard, lbarnard@uta.edu, for questions about cost centers.

If this is not applicable to your project, please write N/A.

Fund Name*

The name of the cost center associated with the ID used in the above question.

If this is not applicable, write "N/A."

Will this require a Tribute?*

Will this be a gift in honor or memory of someone?

Yes, in honor

Yes, in memory

Tribute's Name*

Please write it exactly as you would like it to appear.

Raiser's Edge ID*

Email lbarnard@uta.edu if you are unsure.

A contact name and address related to this Tribute*

Giving Levels*

This is what will appear on the giving buttons on the giving page, i.e. 100, 200, 300, Other.

Do you require a customized URL based on audience?*

If yes, this will allow for customized appeal codes, promotion codes, and alternative designation displays to aid in targeting specific audiences.

Example: give.uta.edu/jazzbrunch

Yes

Email addresses for anyone that should be notified of each submission.

Please separate by comma.

i.e. jane.doe@uta.edu, john.doe@uta.edu

Reports Needed

Please indicate the reports needed by frequency and content.

i.e. All registration info reported weekly/monthly in .csv

Appeal Code

Enter appeal code here, if known.

Do we need to ask for any special information on the registration page?

i.e. dietary restrictions, etc.

If yes, please give details here.

This option will require a multi-page form.

Option to include guest registrants on RSVP

Is there a maximum registrant count?*

Please indicate either maximum count across entire event or maximum number of guests per registrant.

Please note: If there is a maximum registration count, guests of registrants must be individually registered as a +1. Please reach out to Alyssa for further questions.

Who will provide final approval before go live?*

Provide name and email.

Additional Services

Alumni Newsletter

MavWire

Trailblazer

Social Media (@utaalumni) (confirms event is open to the public and can be shared via Instagram, Facebook, and/or X/Twitter)

Please let us know any additional details here.

Creative Details*

Please provide as much information as possible including: project description, content/messaging, size, quantity, other specs, printing or photography needs, and deadline.

*Print projects require quotes prior to beginning the design process to ensure design aligns with printer requirements.*

Please thoroughly explain your project and someone will contact you soon to discuss it.*

File Upload

Drag and drop files here or

Send me a copy of my responses