Waverley Council 2025

Promotion and Sampling Application for approval

HOW TO COMPLETE THIS FORM:


1. Ensure that you have read the following:


Waverley Council Events Policy

Event Management and Delivery Plan Guidelines

Event Waste Management

Pricing Policy


2. Fields on this form marked with an * are mandatory


3. Note this application is subject to approval by Waverley Council and does not constitute a booking. Applications will not be formally considered and assessment frameworks will not commence until the EVENT Application is lodged and the Event Application fee is paid. An invoice will be sent once application proposal has been received.

How to Complete this Form

1: Ensure that all fields have been filled out correctly.


2: Please note that fields on this form marked with an asterix are mandatory and must be completed.


3 : Note this application is subject to approval by Waverley Council and does not constitute a booking. Applications will not be formally considered and assessment frameworks will not commence until the EVENT Application is lodged and the Event Application fee of $350 is paid. An invoice will be sent once application proposal has been received.


Should you require assistance with this form, please email Outdoor Events outdoorevents@waverley.nsw.gov.au


• Held between 6am and 6pm

• Infrastructure footprint under <50m2

• Involves minimal/low level amplification

• Max 3 hrs permitted for some food and beverage sampling (Coffee not permitted)

• Sample Size only 60ml or 100g - No Plastic Permitted NOT PERMITTED Alcohol, Tobacco and Gaming promotions

Waverley Council Terms, Conditions and Polices for Use of Public Open Space for Events

By checking the box below you have read and agreed to the Waverley Council Events Policy.

By checking this box you have read and agree to the Waverley Council Pricing Policy.

By checking this box you have read and agree to the Waverley Council Event Waste Management Guidelines

I agree that no reference will be made of the above during the activation.

Please attach your Public Liability Insurance Certificate of Currency with no less than $10 million coverage and must include Waverley Council as an interested Party, NB your application will not be processed unless this has been received.

Application Details

Please indicate the individual, company or organisation this booking is being made for.

Please indicate who the primary contact person for this booking will be.

Please indicate the phone number of the person who will be responsible for this booking.

Please indicate the email address for this booking.

Please indicate the postal address for billing purposes.

Please indicate the name of your planned event or activity.

Please use 24hr clock format e.g 1000 to 1600

Please use 24hr clock format e.g 1000 to 1600

NB. Please refer to the Pricing Policy for these details.

Vehicle Access required for bump in / out*

For Queen Elizabeth Drive Access - this is one way ALL vehicles must go in direction of traffic, vehicles are not permitted to go against traffic.

Choose a location below. Please note if you would like your activation on one of the Surf Club Forecourts, you will need to contact them direct. The Surf Club will then put in an application on your behalf.

List all activities. Please note: no spruiking or amplified music permitted.

List all signage and branding that will be displayed on site.

List all equipment that will be onsite. For small builds a sign-off from a Certified Engineer - built to specifications, is required. Pop Up Marquees require weight of 30kg per leg (minimum of 120kg), no pegging. This is a safety standard for wind rating on outdoor marquees.

single phase or 3phase.

Please indicate the total number of people you will be inviting to your activity.

List sub-contractors working on site, eg., security, other). Third Party Insurances need to be attached.

Attached Waste Management Plan and packaging details. (Please note: single use plastic not permitted).

Parking Spaces Required*

ParkingAdmin@waverley.nsw.gov.au . A separate Tax Invoice and permit will be sent for this request.

Please list here any additional comments you would like to add for your Activation.

File Attachments

  • All Public Liability Insurances
  • Site Plans
  • Non for Profit Registration (if applicable)
  • Risk Assessment
  • Engineer / Electrician Certification (if applicable)
  • Waste Management Plan
  • Images

Drag and drop files here or

Privacy Statement

Waverley Council (55 Spring Street, Bondi Junction NSW 2022) is collecting and holding your personal information for the purpose of processing your request or application.


The intended recipients of your personal information are Council officers and other service providers necessary to process your request or application, if applicable. We will not disclose your personal information to anybody else unless you have given consent, or we are authorised or required to do so by law.


This form is classified as open access information under the Government Information (Public Access) Act 2009 and may be disclosed to members of the public on request.


If you do not provide your personal information, we may be unable to process your request or application. To access or correct your personal information, please contact info@waverley.nsw.gov.au or call 9083 8000.


For further details on how Council manages your personal information, please refer to the Privacy Management Plan on our website: waverley.nsw.gov.au/privacy.

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