Arkansas Education Freedom (EFA) Account New Service Provider/Vendor Application

Arkansas Education Freedom (EFA) Account New Service Provider/Vendor Application

March 3, 2025: Applications for NEW Micro-schools and Private Schools will open.

This application should only be completed by those who are NOT currently an approved EFA service provider or vendor.

Thank you for your interest in participating in the Arkansas EFA program. The Arkansas Department of Education (ADE) administers the program and has contracted with ClassWallet to coordinate the distribution of funds to participating families. Participating families will make payments to education service providers and product vendors through the ClassWallet platform.

All service providers and vendors must be approved by the Arkansas Department of Education to participate in the EFA program.

Am I eligible to participate?

Learn more about the program requirements here.

To be considered for participating as an EFA service provider or product vendor, please complete the application below. Applications will be reviewed within 10 - 15 working days from the day of the submission. This timeframe may be affected during periods when ADE receives a high volume of applications.

If your application is approved, you will receive an email from automation@app.smartsheet.com. Follow the instructions in the email to set up your Service Provider/Vendor ClassWallet account to receive ACH payments.

If your application is declined, you will receive an email from automation@app.smartsheet.com describing the reason your application was not accepted.

Important:

All service providers/vendors must submit their own application to be considered to participate in the Arkansas EFA program. Submissions from parents on behalf of a provider will be declined.

The information submitted on this application must match the information used to create your ClassWallet vendor account. Once approved, your registration will NOT be deemed complete until you create your ClassWallet account and verify your bank account. This is how you will receive payments from program participants.

The information provided on this application may be made available to the public.

Be sure to whitelist or save the following email addresses as "Safe Senders" to ensure you receive all email notifications:

info@classwallet.com
help@classwallet.com
automation@app.smartsheet.com

For questions related to this application, contact help@classwallet.com.

Service Provider and Vendor Types

Instructional Provider - Academics: Person or organization responsible for providing direct academic instruction to a child.

Instructional Provider - Other: Person or organization responsible for providing direct extracurricular instruction to a child.

Tutor: Person or organization responsible for providing direct academic support to a child; outside of normal course instruction.

Therapist: Person or organization responsible for providing therapy services to a child. (Occupational, Speech, Physical, Mental health)

Transportation Provider: Person or organization responsible for providing transportation to/from EFA eligible service providers.

Product Vendor: Person or organization that sells EFA eligible products.

Please enter the required information:

Business Type*

Select

Select the appropriate service(s) for your business or organization*

Select

Select the appropriate service(s) for your business or organization*

Select

Verification of Experience*

Please select the documentation you will provide as proof of your experience providing services.

Select

Description of Experience*

Please describe your organization’s experience providing these services.

Services Description*

Enter a short description of services/products offered.

Applicant Title*

Enter the title of the individual completing this application.

Applicant First Name*

Applicant Last Name*

Applicant Email Address*

This is where all communications will be sent. If you have an existing ClassWallet vendor account, use the email address associated with your existing account on this application. Best practice is to add a general business contact email.

Applicant Phone Number*

Phone

Business/Company Name*

Display Name*

If your application is approved, you will be required to enter a Display Name in your ClassWallet vendor account. The Display Name is the name that will be seen publicly by families.

Address*

City*

State*

Select

Zip Code*

Are you currently a provider/vendor on ClassWallet for another program?*

Select

Current Marketplace Vendor*

Are you currently enrolled as a Marketplace vendor in ClassWallet? Click here to view all the Marketplace vendors that are currently enrolled. To view the difference between e-commerce Marketplace and DirectPay in ClassWallet, click here.

Select

Services/Product Eligibility*

Review the Arkansas Education Freedom Account approved expenses found here. Do all of your services/products fall within the eligible categories?

Select

Catalog Curation*

Are you able to curate your catalog to only include allowable products? Upload a file with your storefront’s catalog on the File Upload section below or send your catalog to help@classwallet.com.

Select

Monitoring Effectiveness*

Please describe how you monitor the effectiveness of services provided.

Website - Organization

Enter the company's website.

Required Documents Upload - Individuals

1) Individual service providers are required to submit a current state issued photo ID

2) Individual service providers are required to submit proof of credentials. Accepted proof of credentials are listed below by type of service. Applicants only need to provide ONE of the items listed.

Instructional Provider – Academic

Instructional Provider – Other

A standard teaching license (Regular or Provisional) OR
Confirmed participation through an Arkansas Department of Education (ADE) approved Alternative Route Program (e.g. ArPEP) OR
Proof of employment in a teaching or tutoring capacity at an accredited institution of higher education OR
Proof of a baccalaureate or graduate degree in the subject area for which tutoring or instructional services are provided OR
Alternate qualifications related to direct experience in industry or teaching.

Tutor

A standard teaching license (Regular or Provisional) OR
Confirmed participation through an Arkansas Department of Education (ADE) approved Alternative Route Program (e.g. ArPEP) OR
Proof of employment in a teaching or tutoring capacity at an accredited institution of higher education OR
Proof of a baccalaureate or graduate degree in the subject area for which tutoring or instructional services are provided OR
Alternate qualifications related to direct experience in industry or teaching.
Documentation of meeting the requirements established by an accredited tutoring organization.

Therapist

Proof of current state license to provide therapy services.

Transportation Provider

Current driver's license and proof of insurance.

3) Individual Service Providers are required to submit a background check/fingerprinting that was completed within the past 5 years through the State of Arkansas licensure program, an EFA participating school, or an approved third party. If you submitted a request for background check/fingerprinting to LiveScan and requested to have the results emailed to lydia.mcdonald@ade.arkansas.gov, you may upload the application receipt.

4) A copy of your current rates, fees, or products costs.

5) All Service Providers and Vendors are required to upload a copy of their refund policy. It is important that both parties understand their financial obligations and refund policies they agree to when engaging the services, or purchasing products from a participating EFA service provider or vendor.

Required Documents Upload - Organization

1) A copy of your current rate/fee schedule.

2) All Service Providers and Vendors are required to upload a copy of their refund policy. It is important that both parties understand their financial obligations and refund policies they agree to when engaging the services, or purchasing products from a participating EFA service provider or vendor.

File Upload*

Drag and drop files here or

Attestation - Individuals

By submitting this application, you are attesting your understanding of the following requirements:

Payments using EFA funds are subject to final review and approval by ADE. Any outstanding balance is the financial responsibility of the family receiving services. Payments made to the provider using money outside of the EFA program are to be handled between the family and service provider.
Eligibility as an education service provider is subject to continuous review by the Arkansas Department of Education and the eligibility process is subject to change with a reasonable amount of notice to the participants

Attestation - Organization

By submitting this application, you are attesting that you confirm your organization and employees will comply with the program requirements and rules as established by Act 234 of 2023 (known as the LEARNS Act) and rules promulgated by the Arkansas State Board of Education.

I understand that all student-facing employees must have a background check on file. Proof of background checks must be furnished upon request to the Arkansas Department of Education (ADE).
I understand that all services provided by student-facing employees of this organization are subject to ADE review and approval. All employees must display their credentials for the services to be provided.
I understand that all services provided by student-facing employees of this organization are subject to continuous review by ADE to maintain this organization's eligibility to remain a participant in the Education Freedom Account program. Program rules are subject to change with reasonable notice.
I understand that all services provided by student-facing employees of this organization are required to meet or exceed the eligibility criteria outlined in the Education Freedom Account rules and are subject to continuous review by ADE.
I understand that all services provided by student-facing employees of this organization will comply with all applicable state and federal health and safety laws, rules, and regulations.

Select Send Copy of My Responses

The Arkansas Department of Education and ClassWallet encourage you to retain a copy of your application responses by checking the box below to ensure the same information is used to complete the registration process in the ClassWallet platform.

Send me a copy of my responses

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