2025 Indoor Exhibitor Application

Thank you for your interest in being an INDOOR Exhibitor at the 2025 Calgary Stampede.


Official dates for the 2025 Calgary Stampede are July 4-13, 2025. (Sneak-A-Peek on July 3th).


The Calgary Stampede is a not-for-profit organization that preserves and promotes our western heritage and values. The Exhibitors at the Calgary Stampede are large contributors to what we believe to be The Greatest Outdoor Show on Earth. Working together, we are able to connect with our community through programming initiatives. It is important to us to maintain our western heritage while maintaining our rural and urban connections.


All applications go through a selection process and exhibitors will be approved based on a variety of criteria including:

-Professional, attractive display

-Uniqueness and appeal of the product

-Space availability

-Availability of product category

-Financial responsibility and accountability.


The Calgary Stampede Exhibitor Application Process:


STEP 1: Download and read the Application and Budgeting Guidebooks to become familiar with all the practices and expectations for Calgary Stampede exhibitors. Found here: https://www.calgarystampede.com/exhibitors


STEP 2: Fill out this application (Indoor Only). You will be asked to submit both a product list with pricing and pictures of your booth as you intend to set up at the Calgary Stampede as well as an image of your product. If your booth setup differs from your application (unless otherwise first authorized by the Midway Team), it is grounds for termination of your contract.


Entire product/price lists and pictures of your booth setup must be submitted within this application. If you are unable to attached your photos please email stampedeexhibits@calgarystampede.com. No application will be considered complete unless a product list and pictures are included. Incomplete applications will not be processed.


An application is required for each booth you wish to open and operate at the Calgary Stampede. The application is for selection consideration only. The application does NOT constitute a contractual agreement between our organizations.


STEP 3: We will contact you should we require any additional information and/or the notice of application status (Yes/No/Waitlisted) is released, which is in the final week of February.



If you would like to submit an OUTDOOR EXHIBITOR (Food/Experience) or Maker Market (Canadian Handcrafted Products) application, you will need to access the outdoor application form. Found here: http://www.calgarystampede.com/exhibitors



If you have questions, please email stampedeexhibits@calgarystampede.com

*You are required to submit an application per booth

Exhibitor Guidebooks*

Please read the Indoor Exhibitor Guidebooks before applying

Are you a new Exhibitor with the Calgary Stampede?*

Company Information

Please include information to help describe yourself and your booth

Select or enter value
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First and Last name required for billing purposes

Phone
I Understand
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What type of Point of Sales (POS) system do you currently utilize to record your sales?

*All Percentage Exhibitors are required to have electronic POS in 2025 to record all cash and electronic sales

Booth Details

Please provide details on your booth and onsite contact information

This is the name that will visibly appear on the booth. This name may also be used on maps, listings, directions, etc.

Will you be the primary contact on-site for this booth?*

First and Last name

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We’re interested in learning more about the unique aspects of your booth. If your booth highlights Indigenous art, culture, or heritage, please feel free to share any details.

If your booth category differs from the listed options, please describe it here. Examples might include categories like sustainable products, educational workshops, or interactive installations.

Booth size requested*

Please note that custom booth sizes over 401sf. are subject to availability and cannot be guaranteed.

Note that custom booth sizes over 401sf. are subject to availability and cannot be guaranteed.

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Storage 2025*

Please note: Storage behind booths in Halls A1 & A2 is unavailable, and additional storage may not be offered this year. If storage becomes available, fees may apply. Please indicate below if your booth would require storage.

Products and Services

Please comment here with the products and services you wish to bring in 2025

All listed products and services are subject to approval and not guaranteed to be accepted.


Product information must be brand specific where applicable.


Please list all products and if exact price is unknown, provide an estimated price range. Any application submitted without a price list is incomplete and will not be considered for review.

You will need to upload multiple files to this box. 1. Please upload three (3) photos of your booth setup during hours of operation, include front and side views. 2. Upload an example of your product offering.


Files that cannot be uploaded to the form may be emailed to stampedeexhibits@calgarystampede.com

Drag and drop files here or
Do you have any food offerings that cater to food sensitivities or dietary considerations?

gluten free, dairy free, vegetarian, vegan, halal etc

Do you have a NEW product or service to bring to the Calgary Stampede?*
Will there be personal services conducted in this booth?*
Will there be production demonstrations (pitch) in this booth?*
Will a microphone (amplified sound) be used in this booth?*
Will food be included in your demonstration?
Will there be cooking or sampling in this booth?*

*All cooking must be done in a self-contained unit and can NOT produce grease laden vapours

Sampling*

Sampling needs to meet all the sampling guidelines outlined by AHS (Alberta Health Standards) and approved

Please provide your detailed refund policy. In order to provide the best guest experiences, "No Refund" policies are strongly discouraged. Refund policies MUST be visible and posted in booths at all times.

Canadian Association of Fairs & Exhibitions (C.A.F.E.) Membership

Are you a member of the Canadian Association of Fairs & Exhibitions (C.A.F.E.)?*

References

Environmental Sustainability and Social Impact

The Stampede is committed to environmental sustainability and positive social impact in our programs the following questions help us to understand your company further, the following is for informational purposes only.

The packaging you provide is mostly compostable. (examples: plates, cutlery, etc.). You are a plastic-free Exhibitor.

Final Steps

Broadcasting Opportunity

The Calgary Stampede offers a unique opportunity to broadcast your ad/commercial during the afternoon rodeo and/or Cowboys Rangeland Derby. Would you be interested in receiving more information?

Please provide any additional comments or requests that you would like the Calgary Stampede selection team to be aware of during the selection process

Please check the box below to get a copy of your completed application


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