Event Application Form - UniLodge

By submitting this form you are placing an Application for an event/program to be held within either Cooper Lodge or UC Lodge. You are not able to commence advertising or promoting an event until you have received approval via email.

NOTE: For UniLodge Events ONLY

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What is the purpose of your event?

What event/program do you want to have? NOTE: No external society event can discriminate against any UniLodge resident or restrict their access to UniLodge facilities.

If a resident please type 'n/a'

Applicable only if a resident of UniLodge @ UC. If not applicable, please type 'n/a'

Date of event:

Please note - to supply alcohol you must submit proof of security for the event (1 guard to 50 attendees), a copy of servers' Responsible Service of Alcohol qualifications (if serving) and/or a copy of approval from UC Conference Centre on Campus - https://www.ucunion.com.au/venues-catering/ Please upload your approval email from the UC Conference Centre in the attachments section of this form. Failure to declare alcohol at the event will incur a ban upon the person, student society or entity from hosting events at Unilodge @ UC facilities in the future. The period of the ban is at the discretion of UniLodge Management. UniLodge @ UC is subject to the rules and regulations as set out by University of Canberra Liquor (UCU) Rules.

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The responsible person accepts full liability for any damage caused at the event. All costs associated with the repair of damage to property, or any cleaning that is required after the event, will be placed on the responsible person’s account (if a resident) or through an invoice. Event organisers should make every attempt to return the room to a clean state and return all furniture to its original location before leaving the venue. Non-Resident: Name, Department or Club, and contact number (required for any event booking) Resident: Name, Lodge, room number and contact number (required for any event booking)

Non-Resident: Name, Department or Club, and contact number (required for any event booking) Resident: Name, Lodge, room number and contact number (required for any event booking)

Please upload your itemised budget below.

https://www.travelclick-websolutions.com/uploads/applications/documents/001/583/375/ul-risk-assessment-form.pdf Please upload your RISK ASSESSMENT AND EVENT TIMELINE below. NOTE: Any event that has more than 20 projected attendees, has alcohol, is being held off-site (including somewhere else on-campus), which is a combined Lodge event or is being organised by an external society must complete a risk assessment form and it MUST BE SUBMITTED with this application.

I agree to all directions given by UniLodge staff and cooperate with student leaders and/or other staff at all times. Immediately after the event, I agree to return the venue to a clean state and remove all promotional material. I agree to pay any cleaning or facilities damage charges incurred as a result of my event. I accept responsibility for the overall conduct of all guests at the event in accordance with UniLodge rules and procedures. I accept that management may amend a booking or approval at its discretion. UniLodge @ UC Residential Life & Operations Management staff reserve the right to not approve or cancel any event request.


Please upload your itemised budget (Student Event ONLY), proposed poster (Student Event ONLY), TV Screen image (Student Event ONLY), and Risk Assessment

Drag and drop files here or

For any enquiries, please email reslifemgr.uc@unilodge.com.au