Boyce Thompson Arboretum Field Trip Request Form

Boyce Thompson Arboretum Field Trip Request Form

ATTENTION: Field trips are fully booked through April. Self guided field trips can still be booked until May 16th, 2025.

Thank you for your interest in booking a field trip at BTA! Please fill out this form in its entirety.

For more information about our field trips, please visit https://btarboretum.org/school-field-trips/!

If you have any questions, please email education@btarboretum.org or call (520)689-4700. Thank you!

Contact Information

School/Organization Name*

Organization Type*

Homeschoolers: Did you know we have Homeschool Days? Please check out our Events Calendar for dates!

Select or enter value

School District*

School/Organization Address*

Please include address, street, city/town, and zip code.

Are you a schoolwide Title 1 school?*

Select or enter value

Main Contact Name*

Main Contact Cell Phone Number*

Phone

Main Contact Email*

Is there a separate day-of contact?*

This is if the person booking will not be the main contact on the day of the field trip.

Select or enter value

Day-of Contact Name*

Day-of Contact Cell Phone Number*

Day-of Contact Email*

Additional teacher emails

Please enter the email addresses of any additional teachers attending

Will you have a separate contact for billing?*

Most K-12 schools have an administrator that handles billing.

Select

Billing Information

Billing Contact Name*

Billing Contact Phone Number*

Phone

Billing Contact Email*

Will you pay by invoice or day of?*

Select or enter value

Do you need an estimate?*

Most K-12 schools require estimates. Informal estimates are automatically provided with your confirmation.

Select or enter value

Will you secure your booking via deposit or P.O.?*

Most K-12 schools secure via purchase order (P.O.)

Select or enter value

Do you need a W-9 tax form?*

Select or enter value

Booking

ATTENTION: Field trips are fully booked through April. Self guided field trips can still be booked until May 16th, 2025.

SELF GUIDED field trips are available Tuesday- Friday between October 22nd, 2024 - May 16th, 2025.

GUIDED field trips are available Tuesday- Friday between October 22nd, 2024 - April 25th, 2025.

First Choice Field Trip Date*

Second Choice Field Trip Date*

Start Time*

Select or enter value

Departure Time*

Please enter what time you need to depart from the Arboretum.

Approximate Number of Students*

Minimum group size: 15 learners

Guided maximum group size: 80 learners

Self-guided maximum group size: 150 learners

Grade Level(s)*

Please select all that will be participating.

Select

Type of Field Trip*

Select

Optional: Add-on Guided Hike

Only available for guided field trips. This will add on a minimum of 30 additional minutes on top of your booked field trip.

Select or enter value

Would you like BTA self-guided activites?

They will be emailed to you prior to your field trip.

Select or enter value

Will your group have lunch in our picnic area?*

Select

Additional Information

Accessibility accommodations, special requests, questions, etc.

Field Trip Policy Agreement

Please read the following field trip policies carefully.

Cancellation policy: Cancellations must be submitted in writing to BTA no later than 14 days prior to the scheduled field trip date before 4:00 pm. If the cancellation is received on or before 14 days prior, then the client will be eligible to reschedule their field trip to a later date. Cancellations received after the 14-day window of the scheduled field trip will not be eligible to reschedule and will not be refunded the $25 deposit.

Minimum student policy: In the event that the fifteen (15) student minimum is not met, the client will pay a minimum of $135 for guided trips and $105 for self-guided trips, in addition to any extra chaperones.

Late policy: In the event that field trip participants are late, BTA reserves the right to adjust the field trip to best fit the scheduled timeline. All participants must arrive at the same time to begin their field trip. Latecomers will not be eligible to receive the reduced field trip rate and must pay full admission. Field trips end promptly at the scheduled end time regardless of the time the field trip party arrives.

Weather policy: BTA field trips are rain or shine. Only in extreme weather conditions such as thunderstorms, tornado warnings, or monsoons will the field trip be canceled by BTA staff. Your field trip will be eligible to be rescheduled at no extra cost only if it is canceled by BTA staff.

Pet policy: Please leave dogs and other pets at home to promote a conducive learning environment. Service animals are always welcome.

Extra chaperone policy: Chaperones that exceed the one chaperone per five student ratio must prepay the school the extra chaperone fee of $10. Otherwise, they will be charged full admission at the admissions booth.

Conduct: Participants are expected to follow all field trip guidelines for the entirety of their visit. In the event of misconduct, the client may be asked to leave and/or banned from future BTA field trips.

Payment: Payment is due upon receipt. Failure to pay may impact your school to book field trips in the future.

By typing your name below, you acknowledge that you have read and understand the Boyce Thompson Arboretum field trip policies.

Your name*

Send me a copy of my responses

Privacy Notice|Report Abuse