NBP Vendor Application 2018-2019

SANCA mandates that any tent larger than two combined 10x10 EZ set up tents must meet specific safety standards regarding fire and wind load. In order to ensure that these requirements are met, larger tents are required to be rented through SANCA and installed by the SANCA approved tent contractor. Below you will find the pricing for tent rentals, please provide your request 10 days prior to the event to ensure availability.

Tents, tables, chairs, and side walls are available to rent. All rental requests must be submitted a minimum of two weeks prior to each event. The rental request form can be found on the vendor webpage.

All merchandise and food (size, material, selling price, etc.) sold or distributed at the Event(s) are subject to approval by The Suncoast Aquatic Nature Center Associates, Inc. (SANCA) and the Local Organization Committee. Vendors are responsible for paying all fees, and obtaining all permits required by a federal, state and/or local government entity. SANCA is not responsible for collection or submission of any such government fees or filings. There will be a $50.00 charge if SANCA needs to clean up your area after the event. Distribution, layout or hanging of any items outside of the designated booth area is not permitted. All vendors need to be registered and paid seven days before the event. Food Vendors: Registration fee must accompany this form. SANCA may refund any registration fee for any Event at their discretion. No items or merchandise using the event logo may be sold at the events without a signed contract from the event organizer, otherwise said merchandise is subject to forfeiture. Night security will be provided but SANCA and the Local Organization Committee will not be responsible for any lost or stolen items, vandalism or issues that may occur.

Please choose the events in which you are interested in being a vendor below. Note that requesting to be a vendor does not guarantee placement at an event. Food and non-vendor fees are listed for each event. Some non-food vendors are secured by the event holder.

Vendor agrees that it shall indemnify, defend and hold harmless the Suncoast Aquatic Nature Center Associates Inc., Sarasota County Government, and all other Regatta Organizations holding the event(s) and each of their officers, volunteers, directors, agents, successors and assigns (hereinafter collectively the “Indemnitees” from and against any and all losses, costs, claims, suits, damages and expenses (including attorney’s fees) arising from or related to vendor’s actions, business activity, booth, advertising or otherwise arising from or related to vendor’s participation in the subject event. In addition, vendor will further hold harmless Indemnitees from any and all losses, direct or consequential, arising from or related to cancellation, postponement, and delay or rescheduling of the subject event, regardless of cause.