IT Project Charter Form

In project management, a project charter is a statement of the scope, objectives, and participants in a project. It provides a preliminary delineation of roles and responsibilities, outlines the project objectives, identifies the main stakeholders, and defines the authority of the project manager. A project charter should: Contain the essence of the project. Provide a shared understanding of the project. Act as a contract between the project sponsor, key stakeholders and the project team. The project Charter allows for a general understanding on a project. We also use the information collected here to populate an Executive Dashboard. If you need help filling out this form, please schedule some time with the Project Management Office by emailing PMO@asurams.edu.

Please complete this document entirely and thoroughly.

All Project Charters will be shared with leadership for approval before any purchase is made.

Project Alignment

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Project Details

What will the official name of the Project be?

Please describe your project and include details about what this project will and will not address.

Project Purpose - State the problem or the Issue this project will correct Business Justification - A business case is a justification for a proposed project or undertaking on the basis of its expected commercial benefit.

Describe the expected impact of this project in clear, quantifiable terms. Consider how it will enhance learning, increase efficiency, reduce costs, or support institutional growth. Examples include improved student engagement, cost savings, increased enrollment, or streamlined processes. Where possible, provide specific metrics to demonstrate success.

Project Milestones

Please list any major known risks and constraints with implementing this project in relation to time, costs and resources that would keep this project from moving forward or not meeting due dates.

Vendor Information

Phone

Solution Details

Type of solution

What product does this project replace?

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(i.e. any type data that will adhere to FERPA, HIPAA, other confidential data)

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Costs

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Outline the expenses related to setting up, configuring, and deploying the project. This may include installation fees, training costs, consultant fees, and any other implementation-related expenses.

Detail the projected costs for maintaining and supporting the project after implementation. This may include software subscriptions, licensing renewals, system upgrades, troubleshooting, and ongoing vendor support.

Indicate the estimated staffing requirements needed to support and maintain this project after implementation. This includes any additional Full-Time Equivalent (FTE) employees required for ongoing operations, maintenance, or technical support.

Sponsors

What Division will be ensuring the success of this project? (Who's paying?)

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Which department will be using this product?

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First Name Last Name

Who will be responsible for setting up and leading the Project from the functional standpoint? Please give us their Email address.

Please select all that apply:

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Acknowledgment

By clicking on the submit button below, you are requesting this project and taking ownership of overseeing its success.

A confirmation of this submission will be sent to the email address provided.

Which Area VP will sponsor this project?

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Attachments

Quote, Statement of Work, Contract, EDP, Visio workflow and process documentation etc.

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