IT Project Charter Form

In project management, a Project Charter is a formal document that outlines the scope, objectives, and key participants of a project. It serves as a high-level agreement that:

Clearly defines the project's purpose and objectives
Identifies roles, responsibilities, and key stakeholders
Establishes the authority and responsibilities of the project manager
Provides a shared understanding of the project across all parties
Acts as a foundational agreement between the project sponsor, stakeholders, and project team

At Albany State University, we also use the information collected in this form to populate our Executive Dashboard, which helps leadership monitor progress across all active projects.

If you need assistance completing this form, please contact the Project Management Office by emailing PMO@asurams.edu to schedule a consultation.

Please complete this form thoroughly and accurately.

All project charters will be shared with university leadership for approval prior to any purchase being made.

Project Alignment

Which University Goals does this project align with?

Select all that apply

Goal 1: Student Access and Success

Goal 2: Institutional Sustainability and Responsible Stewardship

Goal 3: Partnership and Economic Competitiveness

Goal 4: Leadership Development and Employee Engagement

How does this project support the selected strategic goals?

Please explain how the project aligns with the University’s Strategic Plan.

Project Details

Project Name

What is the official name of the project?

Project Purpose

State the business need or problem this project is intended to address.

Project Scope Description

Describe the project in detail. Include what the project will address.

Out-of-Scope Items

Clearly identify any components or responsibilities that are explicitly excluded from the project.

Assumptions

List key assumptions and any agreements already in place that support this project.

Measurable Outcomes

Describe the expected impact in clear, quantifiable terms. Examples may include improved student engagement, cost savings, increased enrollment, or process efficiency. Where possible, include specific metrics to define success.

Project Milestones & Deliverables

Desired Timeline

Please outline major project milestones and target completion dates.

Deliverables

What specific outputs, features, or results will this project produce?

Constraints & Risks

List any known risks, limitations, or dependencies related to time, cost, or resources.

Vendor Information

Vendor

Vendor Contact Name

Vendor Contact Phone Number

Phone

Vendor Contact Email

Solution Details

Solution Type

New solution

Replace current solution

Process Improvement Request

Change Request

Does this purchase involve a contract?

Yes

Does this product collect, store, process, or distribute restricted or sensitive data?

(Examples: FERPA, HIPAA, or other confidential data)

Costs

Funding Source

Acquisition cost

Outline expenses related to setup, configuration, training, consulting, and other implementation-related costs.

Sponsorship and Team Members

Functional Department

Which department will primarily use this product?

Project Owner

Typically the project requestor.

Project Requestor's Email Address

A confirmation will be sent to this address.

Assigned Functional Project Manager

Who will assist with managing the project alongside the IT Project Manager?

Functional Project Team

List the team members who will support this project.

Project Executive Sponsor

Which Vice President will sponsor this project?

IT Project Manager

Select the IT Project Manager you are working with.

Attachments

Please attach all relevant project documents

Quote, Statement of Work, Contract, EDP, Visio workflow or process documentation etc.

Drop your files here

Acknowledgment

By clicking on the submit button below, you are requesting this project and taking ownership of overseeing its success.

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