IT Project Charter Form

In project management, a Project Charter is a formal document that outlines the scope, objectives, and key participants of a project. It serves as a high-level agreement that:


  • Clearly defines the project's purpose and objectives
  • Identifies roles, responsibilities, and key stakeholders
  • Establishes the authority and responsibilities of the project manager
  • Provides a shared understanding of the project across all parties
  • Acts as a foundational agreement between the project sponsor, stakeholders, and project team


At Albany State University, we also use the information collected in this form to populate our Executive Dashboard, which helps leadership monitor progress across all active projects.


If you need assistance completing this form, please contact the Project Management Office by emailing PMO@asurams.edu to schedule a consultation.

Please complete this form thoroughly and accurately.

All project charters will be shared with university leadership for approval prior to any purchase being made.

Project Alignment

Select all that apply

Please explain how the project aligns with the University’s Strategic Plan.

Project Details

What is the official name of the project?

State the business need or problem this project is intended to address.

Describe the project in detail. Include what the project will address.

Clearly identify any components or responsibilities that are explicitly excluded from the project.

List key assumptions and any agreements already in place that support this project.

Describe the expected impact in clear, quantifiable terms. Examples may include improved student engagement, cost savings, increased enrollment, or process efficiency. Where possible, include specific metrics to define success.

Project Milestones & Deliverables

Please outline major project milestones and target completion dates.

What specific outputs, features, or results will this project produce?

List any known risks, limitations, or dependencies related to time, cost, or resources.

Vendor Information

Phone

Solution Details

Solution Type

What product does this project replace?

Does this purchase involve a contract?

(Examples: FERPA, HIPAA, or other confidential data)

Select or enter value
Caret IconCaret symbol

Costs

Select or enter value
Caret IconCaret symbol

Outline expenses related to setup, configuration, training, consulting, and other implementation-related costs.

Sponsorship and Team Members

Which department will primarily use this product?

Select or enter value
Caret IconCaret symbol

Typically the project requestor.

A confirmation will be sent to this address.

Who will assist with managing the project alongside the IT Project Manager?

List the team members who will support this project.

Select or enter value
Caret IconCaret symbol

Which Vice President will sponsor this project?

Select or enter value
Caret IconCaret symbol

Select the IT Project Manager you are working with.

Select or enter value
Caret IconCaret symbol

Attachments

Quote, Statement of Work, Contract, EDP, Visio workflow or process documentation etc.

Drag and drop files here or

Acknowledgment

By clicking on the submit button below, you are requesting this project and taking ownership of overseeing its success.

Privacy Notice|Report Abuse