Travel Request Form

This form is for:

Requesting pre-trip travel authorization for out-of-state or international travel
Finalizing booking of airfare arranged through a partner travel agency
Requesting a travel advance

This form is NOT for:

In-state travel reimbursement requests (see In-State Reimbursement Request Form)
Non-travel related expenses (see Purchasing & Payments)

Requestor Details

First Name

Last Name

Requestor Email

Please double-check for accuracy to ensure you receive all automatic notifications.

Requestor Phone

Phone

Department

Billing Details

I need to charge multiple accounts

Account Number (include the sub-account, if applicable)

Must be a 7-digit CSU Account Number

In a few sentences, describe how this trip benefits CSU:

NOTE: If this trip is being charged to a sponsored project (account beginning in 53), please also include how it aligns with the objectives outlined in the project statement of work or budget justification.

Traveler Details

Is this request being made on behalf of someone else?

Yes

Is this trip for a senior design project?

Yes

First and last name of CSU person authorizing this travel:

Must be someone other than the traveler.

Itinerary

Departure Date

mm/dd/yyyy

Return Date

mm/dd/yyyy

Destination Type

Domestic includes all 50 of the United States and its territories.

Within Colorado

Domestic

International

Destination(s)

Provide city and state. Include the country if international.

Check this box if this trip will include personal days

Is there anything else you would like us to know about this trip?

IMPORTANT: Documentation is Required

Save receipts for every expense that will be claimed.

By proceeding, you acknowledge and agree to the following:

An itemized receipt must be provided for every expense that will be claimed (per diem excluded).
Only expenses directly paid for by the traveler can be claimed by the traveler.

I agree

Next steps:

If you are booking airfare through a CSU partner travel agency, you may request a draft itinerary immediately upon submission. Please ensure the agency sends the draft to ebo@engr.colostate.edu for final booking.
When your travel has concluded, you will receive an email from Smartsheet requesting your final expenses and receipts.
When your expense and receipts have been received, your reimbursement will be queued for processing.
Once processed, you will receive a confirmation email with further details.

File Upload

Please submit in PDF.

Drop your files here

Send me a copy of my responses

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