Technology Solutions Intake Form

Technology Solutions Intake Form

Requester Name*

Requester Email*

Requesting Department*

Request Type*

Select or enter value

Please enter details of your idea:

Sponsor (if known):

Description*

What initiative or problem will this address?

What does a successful outcome look like:*

What will be achieved by this request? Outcomes should be SMART- Specific, Measurable, Achievable, Realistic, and Time-Bound.

Benefits of Project:*

Why should this be undertaken? Cost savings potential, better customer service, and operational efficiency. How does this align with Trinity's Vision and/or Mission? Explain in detail.

Special Instructions / Additional Information:

Please advise of any additional information that would be helpful.

If a Third Party/Vendor is involved please provide their name:*

Proposed Start Date:*

Proposed Implementation Date:*

Name of Product:*

Benefits of Product:*

Why should this product be purchased or acquired? i.e. Cost savings potential, better customer service, and operational efficiency.

When will Product be acquired?*

Estimated cost and what is the funding source?*

If there is a contract, does it contain an Auto Renewal?*

Yes

No Contract

Will the vendor have employees on campus?*

Yes

Will you input or provide any confidential, proprietary or personal identifiable information to the vendor?*

Yes

If yes, what specific data fields will you provide to the Vendor?

Is the Product/contract for new software or program?*

Yes

Does this Product replace a current Product?*

Select or enter value

If yes, what Product/contract is being replaced?

Will the vendor process payments (credit or debit card) on behalf of the University?*

Yes

Who is responsible for maintaining this product?*

If you have a Contract please upload it now and ALSO complete the Contract Intake Form

Contract Intake Form

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