Special Event Fund FY25Application

Special Event Fund FY25

Application

Mayor Bowser and the Office of the Deputy Mayor for Planning and Economic Development (DMPED) launched the Special Event Fund to support events that celebrate the culture of the District of Columbia and support local communities. The Special Event Fund will partially cover the cost of unpaid DC Government Fees for approved special events by paying the agency costs directly.

Eligible Events

Events must meet the following criteria to be eligible to receive support from the Special Event Fund:

The event must be held outdoors and occur between October 1, 2024 and September 30, 2025.

Events must be open to the public (preference is free).

Events must be able to demonstrate a significant economic impact on the District.

The main purpose of the event should not be to generate revenue or serve as a fundraiser for an organization.

The event must be committed to fostering an experience for all visitors and residents.

The event cannot be religiously affiliated in a way that excludes other faiths or forms of belief, or lack thereof.

The applicant must be the event organizer.

Events must receive DC Government services from at least one of the eligible agencies (see eligible cost list below)

When to Apply

Applicants should apply at least 30 days prior to the event.

Applications must be submitted no later than September 1, 2024, for events occurring by September 30, 2024.

Eligible Costs

Through the Special Event Fund, DMPED may cover unpaid DC Government fees for special events (which may include permit fees, equipment rental, personnel costs, or other special event services) from the following agencies for approved events. DMPED will pay these agencies directly and will not directly pay or reimburse the event organizer.

Metropolitan Police Department (MPD)

Fire and Emergency Medical Services (FEMS)

Department of Public Works (DPW)

District Department of Transportation (DDOT)

Department of Parks and Recreation (DPR)

Funds cannot be used to pay for any other event costs other than DC Government fees for the above agencies. Funds are paid directly to the agencies and no funds are disbursed directly to an event organizer.

Required Information

The following documents must be submitted with your application. Please prepare these documents for beginning your application.

Event Budget (direct and indirect expenditures): Must complete budget template click link to download a copy.

Instructions: Click the link above to download and save a copy of template on your computer. Then proceed to fill out only the yellow fields. Upload the completed budget into the application at the end.

Prior Event Budget: please use the budget template above to complete.

Agency Cost Estimates: Current invoices or estimates for the cost of DC Government services for the event. Applicants will have an opportunity to provide final invoices after submitting application. Applicants that do not provide this information may be required to provide an estimate prior to receiving a determination of award.

Note: agency estimates are needed to deem application complete and ready for review.

Next Steps

DMPED will review applications on a rolling basis and notify event organizers if the event is approved and which agency services will be covered by the Fund. DMPED will also directly notify the agencies that it will cover the cost of some or all the agency's services for the approved event pending funding availability.

More Information and Questions

For additional information about the Special Event Relief Fund, please click here.

For any inquiries regarding the Special Event Fund, please contact specialeventfund@dc.gov or Layma Askarzoi (layma.askarzoi@dc.gov)

Contact Information

First Name*

Last Name*

Title/Role*

Please list your role as it pertains to the application being submitted.

Email Address*

Phone*

Please list the best number where you can be reached.

Phone

Organization Structure

Organization Name*

Business Street Address*

List the organization's business address

City*

State*

Zip Code*

Organization/Corporate Structure*

Select or enter value

Organizational Structure*

List key team members and roles of those individuals supporting this event below. (Example: Jane Doe - Production Coordinator)

Federal Employer Identification Number*

501c3*

Is the applicant currently a District of Columbia-based 501(c)(3) nonprofit?

Select or enter value

Good Standing*

Select or enter value

Event Information

Event Name*

Event Description*

Event Free & Open Certification*

If the entire event is free to the public, please select yes. If event is not free to the publice select no.

Select

If partially free, please explain.

Event Start Date*

Please list date of your event as it will be advertised and marketed to the public.

Event End Date*

If event happens over several days, please include an end date.

Event Location*

Please list the address or location of event.

Ward*

Select

Event Website*

Please copy and paste the url or location where event information is posted.

Estimated number of attendees*

Estimated Revenue from Number of Ticket Sales

Outdoor Event*

Select

Is this a recurring event?

Has this proposed event been produced in prior years?

Select or enter value

Proof of Past Experience

Proof of past experience producing proposed or similar event in DC region

Funding Sources & Partnerships

Current funding (1)*

Has the organizer applied for funding from other district government agencies for its upcoming event?

Select

Current funding (3)

What district agencies?

Current funding (2)

Please list all sponsorship/funding awarded for your upcoming event (all public support from other governement agencies and private).

Past recipient*

Has your event been a recipient of the Special Event Relief Fund in 4 years (2020 - 2024)?

Select

Past years*

Please list the years funding was received and how much. List event name, year received, and amount.

External Partnerships*

Has the event received or sought external partnerships (e.g., Events DC, Destination DC).

Select or enter value

Budget (Direct Expenditures)

Please use "Special Event Fund Budget Template"

Cost paid by the organizer

Budget (Indirect Expenditures)

Please use "Special Event Fund Budget Template"

Revenue generated by attendees or vendors

Required Documentation

Required Documents

Upload all required documents listed. Failure to upload all required documents, will deem application incomplete. Should you have questions about documents please email layma.askarzoi@dc.gov.

See list of documents below to upload:

Copy of the Special Event Fund Budget
Copy of a current and active business license
Detailed Monthly Income Statement
Copy of EIN

Drag and drop files here or

Thank you!

Congrats! You have completed your application. Someone will be in contact within 5 to 7 business days at the time of submission to determine funding eligibility.

-Special Events Team at DMPED

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