2025 Midland County Fair Indoor Marketplace Vendor App

We're thrilled you're here and have interest in applying to vend as part of our indoor marketplace! PLEASE READ the info below BEFORE completing your application.

NOTE: This is the app for indoor vendors that want to apply to sell their wares inside the Pavilion. This app is NOT for food vendors. Vendors preparing and serving food should use the Outdoor Vendor app HERE and will ONLY be located outside, however, vendors selling pre-packaged foods such as spices, rubs, jerky, jams, etc. can use this app and will be considered for our indoor marketplace.

DATES/LOCATION/HOURS

Midland County Fair, or MCF for short, will be held Thursday, Aug 21 through Sunday, Aug 24 at the Midland County Horseshoe Arena & Pavilion. Hours of operation are:

Thursday, Aug 21 | 5-10 PM

Friday, Aug 22 | 5-10 PM

Saturday, Aug 23 | 10 AM-10 PM

Sunday, Aug 24 | 12 PM-6 PM

The Midland County Horseshoe is located at 2514 Arena Trail Drive, Midland, TX 79701.

ABOUT APPLYING

Your application does not guarantee automatic approval. Your application will be reviewed and you will be notified by email of a final decision based on the information presented in your application. If you are selected to vend, your award notification will include your booth assignment(s) based on availability along with a payment link. Consideration will be given to the booth preferences indicated in your application, but are not guaranteed. Prompt payment for your booth space(s) is recommended as your booth assignment will only be held for five calendar days upon notification before being returned to inventory and awarded to another vendor.

BOOTH SPACES & PRICES

Each available booth space is 10X10 and all booth spaces are $300/each. Double booths (10X20) will be $600 and triple booths (10X30) $900. Please refer to the layout map HERE for reference on which booths are available for double and triple booth configurations. The Fair does not offer any guarantee of industry exclusivity.

NOTE: TO MAKE THE SITE MAP LARGER ON A DESKTOP BROWSER, PRESS THE "+" KEY WHILE HOLDING DOWN THE CONTROL BUTTON ON YOUR KEYBOARD.

Booths requiring space larger than 10X30 will NOT be accommodated for our indoor marketplace. If your booth is larger than 10X30, there are no 10X30 configurations available indoors or you utilize a truck/trailer for your booth, you should use the Outdoor Vendors app HERE.

BOOTH PROVISIONS

Each indoor booth includes access to 110v power, but vendors MUST provide their own extension cords and power strips. Pipe and drape are included with each booth space.

Tables and chairs are not automatically included with your booth space, but one 8 ft. table and two chairs per 10X10 space can be made available upon request within this application at no additional charge. Any tables provided do NOT include table linens.

Up to four (4) vendor credentials will be issued per booth. Upon arrival, and prior to commencing move-in, all vendors must check-in at the designated area, which will be advanced to you the week of the Fair. All vendors must wear their badges at all times during the Fair.

ABOUT MOVE-IN

Indoor vendors may begin moving in Thursday, Aug 21 between 8 AM-4 PM. Move-ins will also be permitted on Friday, Aug 22 between 8 AM-3 PM. No move-ins will be allowed to commence after 3 PM on Friday, as ALL indoor vendors MUST be ready to sell by 5 PM. Any vendors arriving late or that miss the move-in window will NOT be permitted to set up until the next day and no partial refund of booth fees will be granted.

IMPORTANT: Vendors will NOT be permitted to load-in OR load-out during operational hours. ALL move-ins MUST be completed prior to stated operational hours. NO vendors will be permitted to break down and/or move out during operational hours.

A designated service entrance with vendor parking areas will be available. Vendor badges will be required for entry through these areas.

DOCUMENTATION & CONFIRMATION

Once you are awarded a booth and your booth fees are paid, you will be required to provide the following documentation a minimum of 15 calendar days prior to the first day of the event:

Certificate of Insurance (w/ additional insured named)

Failure to provide these documents by the deadline will result in your booth space not being confirmed. Confirmed in this instance means eligible for move-in.

NOTE: Only confirmed vendors will receive final instructions about check-in procedures, etc. Unconfirmed vendors will NOT be advanced to the setup team and thus will not be allowed to move-in and setup. No refunds will be issued for unconfirmed vendors.

INSURANCE REQUIREMENTS

ALL vendors must provide proof of insurance (minimum $1M aggregate) and provide MCF with a certificate of insurance (COI) naming Midland County Fair, Midland County and Midland County Horseshoe Arena as an additional insured for the dates of the Fair by the specified deadline or move-in will not be permitted. If you need to purchase coverage, here are two options to purchase short term event vendor insurance:

https://www.kandkinsurance.com/programs/event-insurance/vendor-liability-insurance

https://securevendorinsurance.com/Kaliff/ApplicantInformation

OTHER TERMS & CONDITIONS

Any booth spaces awarded are contracted for the specified period of the Fair only and do not carry over to subsequent events or years.

It is understood by making this Application that if awarded a booth space, MCF is in effect leasing space to you as a vendor exclusively for the stated purpose herein this Application and that no other activity outside the scope of this purpose shall be conducted either within the confines of your booth or anywhere on the Fair grounds or Midland County Horseshoe property during the Fair.

Vendors must confine their activities to within the limits of their allotted space. Sales personnel and demonstrators are prohibited from operating in the aisles and extending their activities into areas outside the limits of their booth space.

MCF reserves the right to require modifications to your booth design and/or selling techniques, if necessary. Non-compliance will result in dismissal from the premises.

The Midland County Fair, Midland County Horseshoe Arena and Midland County are not responsible for theft or loss of property left unattended.

It is your responsibility as a Vendor to know and comply with the terms of this Application, which by extension, serves as the agreements that will be enforced should you be awarded a booth. MCF reserves the right to immediately cancel your vendor privileges if you fail to comply with any violations after being notified.