2024 Summer Camp Form

Today's Date

mm/dd/yyyy

Section 1: Group/Organization/Company Information

Group Name

Street Address Line 1

Street Address Line 2

City

State

Postal/Zip Code

Tax Exempt ID

Primary Point of Contact Information

First Name

Last Name

Email Address

Phone Number

Section 2: Participant Information

Adult supervision of minor participants is required at a ratio of 8:1 unless otherwise permitted by the Office of Legal Affairs.

Estimated Number of Participants

Average Age of Participants

Participant Description

Please let us know of any special needs/ADA requirements that any of your participants or staff may have.

Section 3: Event Information

Nature of Camp

Desired Check-In Date

mm/dd/yyyy

Desired Check-Out Date

mm/dd/yyyy

Alternative Dates

Section 4: Food Service

Will this event use Dining Services?

Yes

Dining Requests

If catering is needed, please briefly describe your catered event and culinary needs below.

Section 5: Housing Accommodations

Will this event use Housing Services? If so, please select your preference below.

Traditional Style Residence Hall

Suite Style Residence Hall

Apartment Style Residence Hall

No Housing Required

Estimated number of participants (including staff) residing in Resident Halls:

Estimated number of commuters:

Estimated number of family members or non-participants of coaches and staff:

Section 6: Audio Visual

Will this event require Audio/Visual Services?

Section 7: Parking and Transportation

Number of visitor parking permits required:

Special parking requirements for buses, trailers, etc.:

Will you need Bus support?

Section 8: Facilities and Meetings Rooms

Section 9: Summer Camp Itinerary

Please complete the attached document for a detailed description of your camp's activities.

Schedule of Events and Services

Section 10: Billing

To whom do you wish this conference to be billed?

First Name

Last Name

Street Address

City

State

Zip

Phone Number

Disclaimer

All camp/conference organizers must sign a University of West Georgia waiver prior to the start of camp and provide a certificate of liability insurance. Additionally, any group hosting participants under the age of 18 years must provide written acknowledgement of the Minors on Campus Policy at the University of West Georgia and maintain records verifying the completion of background checks for all staff members associated with the camp/conference. We are unable to accommodate any group that arrives to campus without any of these documents.

I agree to these terms.

Is this your first time hosting an event at UWG?

Send me a copy of my responses

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