Project Close Out Document Collection Portal

Project Close Out Document Collection Portal

This portal is intended to collect any documents related to the closing out of all childcare projects that were funding with LISC OEC Facilities Construction and Renovation Grant Program dollars. Any unrelated documents uploaded to this portal will be discarded. If you have any questions related to your submission, please contact us at CTOECFUND@LISC.ORG.

Please enter your program's legal business name*

Please enter your program's PA #*

Your program's PA# can be found at the very beginning of your Grant Agreement with LISC.

Please enter your full name*

Please enter the best email to contact you*

Please enter the best phone number to contact you

Project Update Summary

You are required to update LISC as your project progresses and completes. Please indicate below if your project is complete and provide updates on the status of your project.

Is your project fully paid for and all work completed?*

Yes, my project is complete and all of my funds have been disbursed to my vendors and contractors.

No, my project is not complete but I have paid all of my contractors. I still have more work/inspections to be done.

No, my project is not complete and I still have more funds to disburse to vendors/contractors.

Have you collected all of your paid invoices and receipts for the work you completed and equipment you purchased?*

Yes, I have obtained all of the receipts and paid invoices for the work completed and materials obtained

No, I still need to obtain the receipts/paid invoices for all of the work completed and materials obtained

Did you take before and after photos of your project?*

Yes, I have collected before and after photos of my project and will upload them below.

No, I am still collecting more photos of my project. I will upload them with a later submission.

Please provide us with updates on your project

This includes if your project is complete, if you still have inspections to be completed, if you still have items being shipped, and any other circumstance you may be in.

Project Close Out Documents

THE FOLLOWING DOCUMENTS/ITEMS ARE REQUIRED TO BE SUBMITTED TO LISC ON OR BEFORE 15 CALENDAR DAYS AFTER THE GRANT'S EXPIRATION.

IF YOU DID NOT REQUEST AN EXTENSION TO YOUR PROJECT, YOUR GRANT WILL EXPIRE ON DECEMBER 31ST, 2024. THIS MEANS YOU WILL NEED TO SUBMIT THE ITEMS BELOW ON OR BEFORE JANUARY 15TH.

IF YOU DID REQUEST AN EXTENSION TO YOUR PROJECT, YOUR GRANT WAS AMENDED TO REFLECT A NEW EXPIRATION DATE OF APRIL 30TH, 2025. THIS MEANS YOU WILL NEED TO SUBMIT THE ITEMS BELOW ON OR BEFORE MAY 15TH.

IF YOU RECIEVED A SECOND EXTENSION WITH AN END DAT OF MAY 31ST, 2025 BE PREPARED TO UPLOAD THESE DOCUMENTS ON OR BEFORE JUNE 15TH, 2025.

Proofs of Payments to Contractors and Vendors (Paid Invoices/Receipts of Final Payments to Contractors and Vendors)
Photos/Images of Project Completion
All Permits Acquired from your Local Zoning Agency
Final Inspection Report for Each Permit Pulled
All Approval Documents from your town's Fire Marshall
All Documents from your Architect/Construction Manager Regarding Project Completion
A Copy of your Change Order Submitted to the OEC Reflecting All Changes Addressed with your Project
FOR NEW CONSTRUCTION PROJECTS ONLY: A Certificate of Occupancy

Will you be uploading all of your proof of payments below?*

Yes, I will be uploading all of my paid invoices and receipts for furniture and equipment below

No, I still need to upload more paid invoices or receipts

Did your project require collecting any permits from your local zoning agency?*

Yes, my project required 1 or more permits to be collected in order to be completed

No, this is not applicable to my project

I acknowledge that my project required collecting permits in order to be completed, and that as a result I will need to upload all permits related to work completed with grant dollars and the Final Inspection Report for each permit acquired.*

Did your project require an inspection from your town's Fire Marshall?

Yes, my project required an inspection from my town's Fire Marshal

No, this is not applicable to my project

I acknowledge that my project required an approval from my town's Fire Marshal and I will upload the Fire Marshal's Final Approval Document below.*

Did your project require a Certificate of Occupancy (Large and New Construction Projects)?

Yes, my project required a Certificate of Occupancy and I will be uploading it below.

No, my project did not require collecting a Certificate of Occupancy.

Have you completed your OEC Change Order?

If you need help accessing the form for the OEC Change Order AND you are a center or group home facility you can click this link: https://www.ctoec.org/wp-content/uploads/2019/02/Notice-of-Change-Center-1.pdf

If you need help accessing the form for the OEC Change Order AND you are a family home provider you can click this link: https://www.ctoec.org/wp-content/uploads/2021/03/DCFH-Notification-of-Change.pdf

You can then download a copy of the form and edit it before uploading it to this portal.

Yes, I have completed the OEC Change Order and will be uploading it below

No, I do not need to submit an OEC Change Order for my Project.

No, I have not completed my OEC Change Order. I will utilize the links below to complete it, and upload it with a later submission.

No, I have never heard of an OEC Change Order and need help completing it.

Document Upload Portal

Please upload ONLY documents related to the items listed above.

You may also upload all pictures you have to highlight your completed projects to this portal as well.

You can upload 10 documents to this portal at once. If you need to, you can use this portal more than once to get all of your documents in.

Drag and drop files here or

Send me a copy of my responses

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