Faculty Part-Time & Overload Teaching Agreement

Submit this form to initiate the approval and payroll processing of a faculty contract/payment associated with teaching a class. Examples for using this form include teaching pay, preparation fee, cancellation fee, overloads and music lessons. Note that this form will trigger email notifications to the approvers as well as generate a contract/agreement for the faculty member's acceptance. Payroll will set up the pay record once the faculty member accepts the contract, so accuracy is key to successful workflow and payroll processing. Click here for instructions and further information.

Preparer and Approver Emails

Effective Februray 10, 2025, Financial Managers are no longer listed here as an approver since they will be added automatically. See 0990.38 Smartsheet Finance Information.docx for additional information.

The email address of the person who would approve the request at the department/division level.

The email address of the person who would approve the request at 2nd level.

The email address of the person who would approve the request at 3rd level.

The email address of the person who would approve the request at 4th level.

Faculty Member Information

The email of the faculty being paid.

Seven Digits

Legal last name of the faculty member being paid

Legal first name of the faculty member being paid

Union*

Select the faculty member's primary job union affiliation:

Pay Frequency

Select the rank being paid for this contract. Notify payroll if official rank should be updated.

NOTE: Lecturer I, II and III are no longer valid for AFUM unit members.

Select
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Work Year (Part of Rank/Title)*

AY: academic year appointment or semester basis FY: select if faculty is currently on a fiscal year appointment BParttime: PATFA grandfathered +$25

Class Information

Class Institution*

The University delivering the class.

Term*

Select the Term of course being taught or work performed

Course Number (max 5 digits) Enter only one class number per submission

Payment Details

PATFA Holding Academic Year Appointment*

By default, Faculty member will be paid as determined by payroll pay period dates indicated below. Select Yes below ONLY if this class is included in the PATFA unit member's Academic Year Appointment (must be HOLDING an AYA). Payroll will pay faculty member in accordance to separate AYA memo that must be sent to payroll@maine.edu.

Earnings Type*

Select one as appropriate; will be used to determine earnings code and PATFA credit (Teaching only).

The number of credit hours being paid with this contract and/or that appear in the student registration system. Enter zero if only lab credit hours are being paid.

The number of lab credits being paid with this contact and/or that appear in the student registration system. Lab credits are paid at 1/2 the credit hour rate. Enter full lab credit hours. Enter zero if none are included in this contract.

Enter as a number, the total salary to be paid for contract (omit punctuation)

Number of payments*

Number of payments to be paid (should coincide with pay frequency and start and stop dates)

Start Date of Pay; must be first date of month (should coincide with number of monthly payments)

End Date of Pay; must be last day of month (should coincide with number of monthly payments)

Does the Faculty possess skills and experience that are not available in the Department?

Do all other Department Faculty have full workloads?

Are you paying above the minimum credit hour rate for their service level?

Please provide other justification

Financial Information

Effective February 10, 2025, the Accounting ID and corresponding chartfields are required.

8 digits: Used for GL and/or budget reporting. If left blank, the Job position number will be used by default.

HR Combo Code (10 Digits)

GL Business Unit (5 digits)

Select
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GL department code (7 digits)

GL fund code (2 digits)

GL account code (should coincide with employee type - 5 digits)

GL Class (2 digits)

GL program code

GL project code

GL operating unit (3 digits)

Submission

Review the information carefully before clicking Submit which will trigger email notifications to be sent to approvers and faculty member.

Additional information regarding this payment that will be shared with approvers and payroll but not the faculty member.

Information entered here will be included in the approval request to the faculty member.

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