Travel Reimbursements

Travel Reimbursements

This form for PRC faculty, PRC staff, PRC students and PRC research guests submitting travel reimbursement requests. Note that travel reimbursement requests must be submitted no later than 60 days after your last day of travel. Please allow the administrative team two weeks to process the request. Once approved my main accounting, allow 2-3 weeks for a payment to sent.

Traveler's first name*

Traveler's last name*

Traveler's UT EID

Provide your UT EID if you have one.

Traveler's Email*

RTA number*

Please provide the RTA number for your trip. You can find your RTA number on the email confirming approval of your travel authorization request. If you do not have an RTA number, indicate the destination city for your trip.

Start date of travel*

End date of travel*

Expenses to be reimbursed*

Select all expense types to be reimbursed from the list below.

Select or enter value

Foreign currency?

Please check this box if foreign currency was used for any of your travel expenses. Exchange rates will be calculated as part of the reimbursement process.

Foreign Currency Instructions

Clearly indicate any expenses where foreign currency was used in your expense breakdowns below. For example: $600 for outbound flight and £500 for return flight. Unless you clearly indicate foreign currency details, all expenses will be assumed to be in USD.

Airfare total*

Provide total amount of airfare to be reimbursed. Receipts required.

Lodging total*

Provide total amount of lodging to be reimbursed. Receipts required.

Meal total*

Provide total amount of per diem reimbursement requested for meal expenses. Receipts NOT required.

You can claim up to $51/day to cover meals purchased out of pocket while traveling. You should not include the cost of meals provided for you or purchased on your behalf (including breakfast provided by the hotel or lunch provided at a conference).

Ground transportation total*

Provide total amount of ground transportation within a city (including taxi, Uber, shuttle, etc.). Receipts are optional, but if you do not upload receipts, please list date, amount, and start/end points for each trip (e.g., 1/1/21, $20, airport to hotel).

Other transportation total*

Please provide total of other transportation costs, including car rental and ground transportation between cities. Receipts required.

Other expenses total*

Provide total amount of other travel expenses to be reimbursed (e.g., conference registration, other fees as allowable by UT travel rules). Receipts required.

Receipt(s), Mileage, or Other Documents to Upload*

Itemized receipts showing proof of payment are required for all travel expenses EXCEPT meals and ground travel within a city.

We are unable to process requests with missing/unreadable receipts or receipts that don't show total amount due/proof of payment. Submit all receipts using the upload box below. Please ensure that all attachments are listed before submitting request.

Drag and drop files here or

Additional notes

If there are any changes to your travel dates, missing or unclear receipts, or if there are any other details you think we should consider please let us know in the notes section below.

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