2025 AIHA Connect

Innovation Station Session Sponsorship and Agreement Form


The Innovation Station returns for 2025 with two and a half days of lively 25-minute presentations where participating partners can showcase their newest solutions and products to a highly engaged group AIHA Connect attendees.


This year we will be live-streaming and recording select sessions on Monday, May 19 so that our virtual attendees may also benefit from these informative presentations and all attendees will have the option of viewing them post-conference as recordings in AIHA Connect On Demand.


  • Livestream Presentations: $1,500 per 25-Minute Presentation Slot


  • In-Person Only Presentations: $1,000 per 25-Minute Presentation Slot


Participating Sponsors will receive:

  • Prominent inclusion and branding in all marketing and promotion for the program.
  • Access to an audio-visual package and dedicated support that includes a projector, screen, laptop, microphone(s). Presenters need only to bring their pre-loaded slides on a USB drive.
  •  A lead list of session attendees that will include names, titles, company affiliations, and email addresses for those who do not opt-out.
  • Engagement data, upon request, from digital and social media campaigns and any post-event attendee feedback.
  • Sponsor logos and session descriptions will be featured in the AIHA Connect Final Program guide and the mobile app/virtual platform.


Live-Session Sponsors will additionally receive:

  • Their recorded session will become available shortly after the live stream for virtual and onsite attendees to view at their convenience
  • Additional promotion via the mobile app / virtual platform that recordings are available and ready to view
  • Lead list of attendees who view the recording that will include names, titles, company affiliations, and email addresses for those who do not opt-out.
  • Recorded sessions will be available to view via AIHA Connect On Demand through year-end 2025.


Deadlines & Deliverables

  • Interested parties can apply to participate by fully completing and submitting the attached signed application.
  • For those applying in 2024, invoicing can be done in January 2025.
  •  Applications and presentation times will be officially confirmed on a first-come, first-paid basis until the schedule is filled.
  • Upon session confirmation you will receive a form to complete with speaker, session title and session description details.
  • Deadline to submit speaker details and final session titles with descriptions for guaranteed inclusion in the AIHA Connect Final Program guide and onsite signage is March 31, 2025.


Innovation Station Schedule:

Quoted times are Central Time and subject to revision. Times with an * at the end indicate livestream sessions.


Monday, May 19, 2025

  • A. 9:35 - 10:00 AM*
  • B. 10:05 - 10:30 AM* - BOOKED
  • C. 10:35 - 11:00 AM* - BOOKED
  • D. 11:05 - 11:30 AM* - BOOKED
  • E. 11:35 - 12:00 PM* - BOOKED
  • F. 12:20 - 12:45 PM
  • G. 12:50 - 1:15 PM - BOOKED
  • H. 1:20 - 1:45 PM
  • I. 2:00 - 2:25 PM* - BOOKED
  • J. 2:30 - 2:55 PM* - BOOKED
  • K. 3:00 - 3:25 PM*
  • L. 3:30 - 3:55 PM* - BOOKED
  • M. 4:00 - 4:25 PM*


Tuesday, May 20, 2025

  • N. 9:05 - 9:30 AM - BOOKED
  • O. 9:35 - 10:00 AM
  • P. 10:05 - 10:30 AM - BOOKED
  • Q. 10:35 - 11:00 AM - BOOKED
  • R. 11:05 - 11:30 AM - BOOKED
  • S. 11:35 - 12:00 PM - BOOKED
  • T. 12:20 - 12:45 PM - BOOKED
  • U. 12:50 - 1:15 PM
  • V. 1:20 - 1:45 PM
  • W. 2:00 - 2:25 PM - BOOKED
  • X. 2:30 - 2:55 PM - BOOKED
  • Y. 3:00 - 3:25 PM


Wednesday, May 21, 2025

  • Z. 9:05 - 9:30 AM
  • AA. 9:35 - 10:00 AM
  • BB. 10:05 - 10:30 AM
  • CC. 10:35 - 11:00 AM
  • DD. 11:05 - 11:30 AM
  • EE. 11:35 - 12:00 PM
  • FF. 12:20 - 12:45 PM


Questions? Please contact Laura Cilano Garcia at lcgarcia@AIHA.org

Innovation Station Session Application Form

Parties: AIHA (“Principal”) agrees to provide sponsor exposure as outlined in the Agreement for Sponsorship & Advertising to the individual(s) or company named below (“Buyer”).


Cancellation Policy: Sponsorship and Advertising packages are non-cancelable/non-refundable.


Buyer Description: Buyers will receive sponsorship and advertising exposure as detailed in the attached agreement.


Terms and Conditions: Included in and made part of this contract are the terms and conditions. Buyer agrees to abide by the terms and conditions, including amendments hereto that may hereafter be established by Principal.


  • Livestream Presentations: $1,500 per 25-Minute Presentation Slot


  • In-Person Only Presentations: $1,000 per 25-Minute Presentation Slot

How Many Innovation Station Sessions Are You Signing Up For?*

Livestream Presentations: $1,500 per 25-Minute Presentation Slot


In-Person Only Presentations: $1,000 per 25-Minute Presentation Slot

Select or enter value
Caret IconCaret symbol

Livestream Presentations: $1,500 per 25-Minute Presentation Slot


In-Person Only Presentations: $1,000 per 25-Minute Presentation Slot

Select or enter value
Caret IconCaret symbol

Livestream Presentations: $1,500 per 25-Minute Presentation Slot


In-Person Only Presentations: $1,000 per 25-Minute Presentation Slot

Select or enter value
Caret IconCaret symbol

Please attach a .jpg or .png file for digital AND a high-resolution EPS file for enlarging for print.

Drag and drop files here or
Payment Method

Please remember to send the following by March 31, 2025.


  • Innovation Station Session Title (if longer than 10 words, it will be edited)
  • Short description of the presentation.
  • Speaker names, titles

Point of Contact

The Point of Contact will be the main person that will provide details about the speakers and session to AIHA.


The Point of Contact will also be responsible for relaying important details and instructions given from AIHA (i.e., confirmed times, location, housekeeping notes, etc. ) to the assigned presenter(s).

Phone

Agreements

If presenting a livestream session on Monday, May 19, can your session be recorded?**
The company doing the demonstration is the owner of the materials being used in the demonstation.*
I warrant that AIHA has the full legal authority to grant permission and use the materials submitted OR that any materials not owned by the presenting company, the presenter(s), are either in the public domain or the subject of valid permissions from the copyright owners and that will indemnify AIHA for any claim of infringement or violation of copyright that may arise.*
The Point of Contact and/or the Presenter(s) agree to attend and present the session on the confirmed date the presentation and arrive 15 minutes ahead of time.* For example, if the session is starting at 1:00pm CT, the Point of Contact and presenter(s) will arrive at 12:45pm CT.*
The Point of Contact acknowledges that cancellation of any confirmed sessions are non-refundable.*

Approval and Acceptance

By inserting your name below, you agree your digital signature is the legally binding equivalent to your handwritten signature. You are also confirming that you are the individual named and that you are authorized to sign this form.