AP Additions Form

Equipment Receipt Form (ERF) - Additions

(USE ONE FORM FOR EACH ASSET)

Name

First name and last name

Email*

Phone #

Phone

Date ERF Completed

Vendor #*

Invoice #*

If there are multiple invoice numbers, please attach a separate sheet listing all invoices that total the asset value

Purchase Order #

Asset Description*

USE A COMMON NAME SO THAT THE ASSET CAN BE FOUND IN THE SYSTEM. I.E. WHAT YOU CALL IT

Name of User Assigned to the Asset

For Information Technology (IT) related purchases

Exact Location of Asset

e. g. City Hall Room #338

Asset Cost*

Sales Tax*

Shipping

Total Asset Value*

Accounting Unit To Be Placed in Service In

Select

Account Code (service in)

Select

Activity (service in)*

Select

Accounting Unit Purchased From*

Select

Account Code (purchased from)*

Select

Activity (purchase from)*

Select

Item #*

Model #*

Serial #*

Tag Number*

Purchase Date*

In Service Date*

Location Code*

Select

Fixed Asset Group*

Select

Supporting Documentation*

Drag and drop files here or

Is this an IT related purchase?*

Select

Send me a copy of my responses

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