Request for Leadership Attendance(U of A and UAF Presidents)

Request for Leadership Attendance

(U of A and UAF Presidents)

Thank you for your interest in inviting university leadership to your event, activity or meeting. Please complete this form and submit it as early as possible, preferably six (6) or more weeks in advance of the event.

All event requests are first reviewed by the President of the UA Foundation. The U of A President's office attempts to fulfill as many requests as the President's calendar allows. PLEASE DO NOT CONTACT the U of A President's office directly.

If leadership attendance is confirmed, please be prepared to provide the following information two weeks prior to the event date:

• Event outline

• Guest list with key attendee bios

• Speaking points

• Seating chart

The following questions will help the President and his team assess his potential attendance at the event. We appreciate your thoughtful responses.

Unit and Contact Information

Requesting Unit/College*

Select

Your Name (First, Last, Title)*

Your Email*

Your Phone Number*

Phone

Your Alternate Phone Number

(mobile preferred, if applicable)

Phone

Day-of Point of Contact Name*

Day-of Point of Contact Email*

Day-of Point of Contact Phone Number*

Phone

Day-of Point of Contact Alternate Phone Number

(mobile preferred, if applicable)

Phone

Scheduling Information / Details

Leadership Requested*

Select

Event Title*

Event Date*

Event Time (Start Time - End Time)*

Critical Range of Time Needed*

Event Location*

Event Street Address

Event Location City*

Event Location State*

Select

Expected Number of Guests*

Attire*

Select

Event Purpose, Audience, and Roles

What is the primary goal of the event?*

What is the President’s role at the event? (i.e., speaker, guest, panelist, etc.)*

(If both UA and UAF Presidents are requested, please specify role for each)

Timeline / Run of Show*

Please provide as much detail about the program as possible, including speakers, presentations, awards, etc.

What are the topics and/or discussions planned for this event?*

Describe meaningful opportunities for the President(s) to engage with donors at this event.*

How will the President(s) attendance elevate the event and/or strengthen connections with key donors?*

Is President Garimella’s wife invited? If so, please explain how her attendance could add value to the event.*

Which donors do you anticipate attending? If the RSVPs are not yet confirmed, please provide confirmed key donor names 14 business days in advance.*

(List individual's names and/or affiliations)

If awards or honors will be presented, please provide details on the recipients, the awards, the selection process, and any relevant information.

(Details can be added here or attached as a document at the end of this form)

If the event relates to scholarships, please provide details on the type, recipient selection process, number available, GPA requirements, scholarship amounts, and any other relevant information.

(Details can be added here or attached as a document at the end of this form)

Additional Information

Please attach any additional information that could assist with the President's review

Drag and drop files here or

If the President's attendance is confirmed, please be prepared to provide the following information two weeks prior to the event date:

• Event outline

• Guest list with key attendee bios

• Speaking points

• Seating chart

Send me a copy of my responses

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