1) What is the purpose of the PMI Chapter Support Reimbursement Program?
The Chapter Support Reimbursement Program is designed to empower and strengthen local PMI chapters by providing financial resources for activities that enhance member engagement, foster community outreach, and promote effective operations. In alignment with the PMI:Next, PMI is dedicated to fostering sustainable chapters and enhancing membership value.
2) What is the monetary limit on reimbursement for chapter support?
In 2025, PMI will reimburse each chapter up to US$4,000 for chapter support. Additionally, each chapter branch officially formally incorporated/approved by PMI (up to three branches per chapter) is eligible for an extra US$1,000.
Eligibility Notice: Only branches formally incorporated/approved by PMI and listed in the CRM as a chapter branch will be eligible for additional support. (PMI Chapter Engagement Partners are responsible for updating the CRM listing.) Informal branches will not be eligible. Contact the regional Chapter Engagement Partner for more information.
Any costs incurred by chapters beyond these limits must be covered by the chapter’s own operating budget. This structure ensures that chapters have adequate resources to support their activities while encouraging responsible financial management.
3) What types of chapter support expenses are eligible for reimbursement?
Chapter support expense reimbursement eligibility will be determined on an individual basis. Eligible expenses may include:
- Event Expenses:
- Venue rentals for chapter meetings and events
- Speaker fees or honorariums for guest speakers at chapter events
- Catering and refreshments for events
- Event materials (handouts, signage, promotional items)
- Costs associated with chapter meetings/events (e.g., equipment rental)
- Promotional Materials:
- Flyers, brochures, and posters to promote chapter events
- Social media advertising to enhance event visibility
- Updates and maintenance for the chapter's website
- Operational Costs:
- Technology tools (software subscriptions, online platforms)
- Communication expenses (printing costs, mailing supplies)
- Community Engagement:
- Activities to engage and appreciate chapter volunteers
- Additional Travel Grants for Region LIMs
4) Are all chapters eligible for this program?
All PMI chapters who are fully chartered and in good standing are eligible for the program.
5) What is the date range for the events for this program?
Invoices for expenses from 2025 are eligible. Continuation of this program in subsequent years is dependent upon several factors, including chapter adoption in the current year.
6) What is the process by which chapters can be reimbursed?
Chapters may submit invoices through this collection form. PMI will process your request and arrange reimbursement to the chapter bank account of record. PMI will contact the individual who submitted the collection form with any follow-up questions to ensure the chapter will be reimbursed without unreasonable delay.
Please have the following documents and information ready when you submit for reimbursement:
- Incorporated entity or third-party invoice(s) incurred in the creation/delivery of the expenses.
- Document supporting the chapter’s proof of payment to the vendor(s).
The deadline for chapters to submit the required documentation for reimbursement is 15 November 2025. Submissions received after this date may not be eligible for reimbursement. However, for eligible expenses incurred after 15 November and before 31 December 2025, chapters may request an extended deadline. These requests will be considered on a case-by-case basis.
7) My chapter has less than US$4,000 in reserve. How can I take advantage of the PMI Chapter Support Reimbursement Program?
Chapters who are unable to pay vendors in advance should submit the reimbursement form along with all unpaid invoices, including the vendor’s name, service description, and cost. To request funding in advance, please include a note in the comments section of the form explaining the need for special consideration.
8) How many invoices may chapters submit for reimbursement?
There is no limit to the number of invoices chapters may submit. However, chapters may not exceed their eligible reimbursement amount for the year (US$4000 per chapter, with an additional US$1,000 for each branch formally incorporated / approved by PMI, up to 3 branches.) To expedite payment, chapters may submit up to 10 individual invoices at once. Eligibility for reimbursement of invoices will be determined on an individual basis.
9) Does this program take the place of any other similar program in a chapter’s geographical region?
No, this program is complementary to any pre-existing program in a chapter’s region. Please contact the regional Chapter Engagement Partner with any questions.
10) How often can chapters expect updates regarding the program?
Updates regarding the program will follow a continuous communication cadence. All communications will be distributed via PMInsight. Please direct questions to the regional Chapter Engagement Partner.