Cost Share Commitment Form

A separate Cost Share Commitment Form must be completed for each department, school, or college contributing cost share funds. All cost-sharing commitments must comply with UNM Business Policies and Procedures 2430: Cost Sharing on Sponsored Projects. This form is required for all proposals that include cost sharing, whether cash or in-kind, and whether mandatory or voluntary. Voluntary cost sharing, once included in a proposal, becomes a contractual obligation, even if not referenced in the final award, and is therefore discouraged.


Funding Sources:

•    Preferred departmental sources include FOM and Residual funds.

•    I&G funds may only be used for non-research projects (e.g., instruction and training).

•    Restricted funds (e.g., Contract or Grant revenue) cannot be used for cost sharing.


Approval & Fund Transfer Process:

•    The Department Chair’s approval confirms that cost share funds are available during the Pre-Award Proposal phase.

•    After the award is received, the Fiscal Monitor in Contract & Grant Accounting will request an unrestricted index number from the Department Accountant for fund transfers, with a courtesy copy to the PI.

•    If no response is received within 10 business days, approval is assumed, and funds will be transferred from the Chair’s residual index.

•    Transfers will be processed within the appropriate fiscal year, with the Fiscal Monitor notifying the Department Accountant and PI at least 10 business days before each transfer.