Cost Share Commitment Form

A separate Cost Share Commitment Form must be completed for each department, school, or college contributing cost share funds. All cost-sharing commitments must comply with UNM Business Policies and Procedures 2430: Cost Sharing on Sponsored Projects. This form is required for all proposals that include cost sharing, whether cash or in-kind, and whether mandatory or voluntary. Voluntary cost sharing, once included in a proposal, becomes a contractual obligation, even if not referenced in the final award, and is therefore discouraged.


Funding Sources:

•    Preferred departmental sources include FOM and Residual funds.

•    I&G funds may only be used for non-research projects (e.g., instruction and training).

•    Restricted funds (e.g., Contract or Grant revenue) cannot be used for cost sharing.


Approval & Fund Transfer Process:

•    The Department Chair’s approval confirms that cost share funds are available during the Pre-Award Proposal phase.

•    After the award is received, the Fiscal Monitor in Contract & Grant Accounting will request an unrestricted index number from the Department Accountant for fund transfers, with a courtesy copy to the PI.

•    If no response is received within 10 business days, approval is assumed, and funds will be transferred from the Chair’s residual index.

•    Transfers will be processed within the appropriate fiscal year, with the Fiscal Monitor notifying the Department Accountant and PI at least 10 business days before each transfer.

 
 
 
 
 
 
 
 
 

Effective cost share period:

 
 
mm/dd/yyyy
 
 
mm/dd/yyyy
 
 
 
 
 
 
 
 
 

 
 
 
 

(to whom request will be routed for approval)

 
 
 

 

Please complete a separate Award Budget Sheet (if cost sharing more than 1 item type or multiple salaries) which can be found: https://hsc.unm.edu/about/finance/contract-grant/forms-documents.html for the total listed above. A separate restricted cost share Fund and Index number will be set up when the sponsored project is awarded. This request will be declined if the ABS is not uploaded.

 
Drop your files here