Cost Share Commitment Form

Cost Share Commitment Form

A separate form must be completed for each department, school, or college committing cost share funds.Cost sharing commitments will be in accordance with UNM Business Policies and Procedure 2430 entitled “Cost Sharing on Sponsored Projects.” This form must be completed for all proposals which indicate cost sharing whether cash or in-kind, and whether mandatory or voluntary. Voluntary cost sharing included in proposals becomes a contractual obligation, whether or not the final

award references the cost share, and hence, is discouraged.

Indicate the sources of funds for the cost sharing. FOM and Residual are the preferred departmental sources. The commitment may

not be restricted funds (example: Contract or Grant revenue).

The approval of the Department Chair is required. The Chair hereby indicates in the PreAward Proposal phase that there is an available source of funds for this cost share. After award, the Fiscal Monitor in Contract & Grant Accounting will request a specific unrestricted index number for the transfer of cost share funds from the Department Accountant listed in this form, with a courtesy copy to the PI. No response or reply within 10 business days indicates the Chair approves the transfer from the Chair's residual index. The transfer of funds will occur within each appropriate fiscal year. The Fiscal Monitor will email the Department Accountant and the PI ten (10) business days prior to each transfer.

Click here to view instructions for submission

PI Name*

PI Email*

Department Name*

Banner Org. Code*

Contact Name*

Contact Email*

FP(Funding Proposal) Number*

Indices*

Funding Agency*

Proposal Title*

Effective cost share period:

Start Date*

End Date*

Dept Accountant Name*

Dept Accountant Email*

(to whom request will be routed for approval)

Dept Chairperson Name*

Department Chairperson Email*

If you have more than 3 please enter the information into a Word doc and attach the document with the ABS in the attachments section.

1

Item/Faculty/Staff Name*

Example: Dr. Joe Smith

% Effort

Example: 5%

Commitment Selection*

Select

If other, please give description below:

Amount*

2

Item/Faculty/Staff Name

% Effort

Commitment Selection

Select

If other, please add description below:

Amount

3

Item/Faculty/Staff Name

% Effort

Commitment Selection

Select

If other, please add description below:

Amount

Provide justification for any cost sharing in excess of the required amounts:*

Are you completing this CS Commitment as part of a Letter of Support?"*

Yes

If yes, put in the approval date for the Letter of Support.*

Attach a copy of the funding agency guidelines related to the cost sharing requirements. This form will not be approved

without the guidelines attached, or an explanation or justification for the cost share.

Complete a separate Award Budget Sheet form for the total listed above. A separate restricted cost share Fund and Index number will be set up if the proposal is awarded

File Upload*

Please attach a copy of the funding agency cost share requirement and Award Budget Sheet (ABS) for the items listed above. A separate restricted cost share Fund and Index number will be set up pending awarded project. Please note, if CS is not required by the funding agency, your request will not be considered if you do not provide a thorough justification

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