New Dashboard Request Form

To continue the Chancellor’s charge to create dashboards that provide critical insight into how well the system office and/or institutions are carrying out their functions, University System office leaders may propose new operational dashboards for their area that could be utilized to guide daily work and inform necessary adjustments.

One dashboard request form must be completed for each dashboard submission. Proposals can include indicators for which data is already collected or that work needs to be done to collect. Please provide as much detail as possible. All requests will be collected by Enterprise Data Management & Analytics as a part of Information Technology Services and will be reviewed in collaboration with Research & Policy Analysis and the Office of Strategic Implementation to inform a plan for prioritization and development of dashboards. Requesters will be involved in further discovery as needed to advance those plans.

Requester/Primary Point of Contact Information

Name

Title

Department

Phone

Dashboard Information

1. What is the suggested title of this dashboard?

2. What is the purpose of this dashboard? What is the business need that it will meet?

Please be specific and include the questions the dashboard will answer as well as the intended use of the information.

3. Describe how this dashboard is linked to the USG Strategic Plan, its objectives or initiatives.

(USG Strategic Plan)

4. Is there another dashboard that exists that provides similar information or functionality?

Yes

5. How will the proposed dashboard be accessible external (public, all schools), internal (University System Office, authenticated) or internal (all schools and USO, authenticated)?

NOTE: Authenticated access requires a login.

External (public, all schools)

Internal (USO, authenticated)

Internal (All schools and USO, authenticated)

6. Who is the target audience for this dashboard?

Describe who will be using this information.

(i.e. general public, parents, students, USO executive leadership, campus executive leadership, etc.)

7. What data categories will this dashboard include?

Examples: academic, facilities, financial, financial aid, human resources or another

8. What data source(s) will support this dashboard?

Examples: Excel spreadsheet, report, script or another

9. Where does the data currently reside?

10. What resources are available to support the development, testing, implementation, and sustainment of this dashboard request (budgetary, personnel, etc.)?

12. What work is necessary to collect this data?

13. Who will be responsible for obtaining/delivering the data to refresh the dashboard?

Please include name, title, email, and phone number.

14. Indicate whether data from the institutions is needed and if so, identify which institutions.

Yes

N/A (institutional data is not needed)

15. What special conditions or criteria should the dashboard take into consideration?

Example: Limit to a particular population or Academic or Fiscal year.

16. What filtering or drill down capability is necessary to fully understand the dashboard's focus?

17. Is there potential for misuse of this information? How might this be mitigated?

Data Steward Contact Information

In the event additional detail is needed, provide contact information for the data steward. In the USG Business Procedures manual, the data steward is typically the person with everyday responsibility for collection, maintenance, and use of the information.

Select the box below if the data steward and requester contact is the same individual.

Name

Title

Department

Phone

Please attach any related file(s) that may help us better understand the proposed dashboard.