Waverley Council - Venue Hire Grants Program 2025

Waverley Council - Venue Hire Grants Program 2025

Application form

Grant Condtitions

Objectives

The Venue Hire Grant Program aims to support groups that provide identifiable social, recreational and cultural benefits to Waverley’s community. The program is underpinned by the social justice principles of equity of access and participation for everyone in the community.

Introduction

Waverley Council operates a fee structure that offers all Not for Profit or Non-Profit community groups a 50% reduction on Standard hire fees. Groups are able to apply for further support in reduced fees through the Venue Hire Grants Program. Grants will be awarded to groups that can demonstrate significant community benefit or in cases of genuine hardship. Grants are open to organisation for the use of indoor and outdoor facilities.

Eligibility

Groups and organisations that can demonstrate compliance with the ATO’s definition of Not for Profit or Non‐Profit are eligible.

Assessment Criteria

Assessment Criteria Each application will be assessed using the information it provides against the following criteria:

Evidence of financial hardship provided.
Provide critical support services, such as services for frail aged residents.
Evidence that the activity will benefit Waverley residents
Evidence that the group is capable of carrying out the planned activity e.g. relevant experience.
Suitability of the proposed activity for, and in keeping with, the primary purpose of the venue requested.
Description of the community benefits the applicant expects the activity will provide and its alignment with Waverley Councils Community Strategic Plan 2018-29

What groups won’t be supported?

Council will not consider applications for a reduced rate for:

Activities with an exclusive religious or political purpose
Activities that are part of the core responsibilities of schools or tertiary education institutions
Activities that duplicate existing programs
Activities that directly contravene Council Policy
Activities proposed by applicants who have outstanding debts or have overdue grant acquittal requirements to Waverley Council.
Other grants and support being received by applicants will be considered in assessments
Activities proposed by For-Profit organisations

Grant Levels

Grants will be awarded either to the value of 50% of the Community Not for Profit fee rate or to the value of a full fee waiver.

Process

The applicant must confirm the availability of the venue for their activity and make a tentative booking prior to lodging their grant application.

Council officers will assess applications against the eligibility criteria. A report with recommendations for funding will be submitted for Council consideration and approval at a Council Meeting.
After Council has reached a verdict, an officer will contact applicants regarding the outcome of their application.
All applicants will be advised in writing regarding the outcome of their application.
Grants awarded apply for the period of the regular venue hire agreement period in which they are awarded.
A new application will need to be submitted for the following hire agreement period.

Conditions

Grant recipients must agree to:

Abide by Council’s conditions of hire for its Community Venues. This includes the payment of security bonds, storage, keys and provision of Public Liability Insurance where applicable.
Acknowledge Council support in all promotional material, annual report and other information relating to the grant‐funded activity (Council logo can be supplied on request).
Submit an acquittal form and provide a short evaluation report on their activity, immediately following the completion of the activity. Failure to meet these conditions will disqualify the applicant from receiving any further grant support from Council.

Additional information

Checklist ATO: Is your organisation a Not for Profit?

Is your organisation NFP? Find out here.

Is your organisation not operating for the profit or gain of its individual members, either directly or indirectly?
Do your organisation’s constituent documents prohibit it from making any distribution – whether money, property or otherwise – to its members during the course of its operations?
Do your organisation’s constituent documents prohibit it from making any distribution – whether money, property or otherwise to its members on dissolution.
Are your organisation’s activities consistent with its constituent document’s clauses?
Does your organisation have sufficient controls (processes) in place to ensure that members and other private persons does not receive the property or assets of the organisation?
Property or assets can be bona fide (legitimate) reimbursement for services they have provided to the organisation, or as reasonable compensation for expenses incurred on behalf of the organisation.
Are the profits made by your organisation used to carry out its purposes?

Waverley Councils Community Strategic Plan 2018-29

Waverley’s Community Strategic Plans are underpinned by the social justice principles of equity, access, rights and participation for everyone in the community.

Key directions include:

Waverley’s cultural heritage and diversity are recognised, protected and respected.
The community is welcoming and inclusive and people feel they are connected and belong.
Community support services continue to be targeted to, and accessible by, those who need them most including children and young people, older people, and people with a disability.
People feel safe in all parts of Waverley.
Arts and cultural activities foster an involved community and a creative environment.
Health and quality of life are improved through a range of recreation and leisure opportunities.

Group name*

Contact person*

Address*

Contacts position*

Mobile/phone number*

Phone

Email*

Website

Information about the organisation

What type of Not for Profit organisation are you?*

e.g. Community Not for Profit group, registered non-profit organisation.

Attach evidence of Not for Profit status and Public Liability Insurance*

N.B Also attach any other information that addresses the assessment criteria which will benefit your application. e.g. evidence of financial hardship and a short evaluation of how the group's activities ran in 2023-24.

Drag and drop files here or

Provide ABN and/or ACN*

Information about the booking

Did you apply in the Community Venues Expression of Interest (EOI) 2025?*

YES

Are you currenlty using a venue?*

YES

Venue name?*

Room/area name?*

Start date?*

Finish date?*

Start and finish times?*

List venues/rooms, multiple days and times if applicable.

Frequency*

Select

Level of support requested?*

Select

Information about the activity and who will benefit

Describe the activity in less than 100 words*

Number of people attending the activity?*

What is the age range of participants?*

Estimated percentage of attendees living in the Waverley LGA?*

Cultural background of participants?*

(please specify)

Other participants characteristics?*

e.g. disability, frail age, youth, LGBT

Describe your activities objectives / goals?*

What benefit do you hope this activity will achieve for the Waverley community? Describe specific target groups who will benefit.

How will you evaluate whether your project has met its goals and achieved its desired benefit?*

If currently operating, please provide details of venue/s currently hired plus the period for which you have been in this arrangement.*

Is the group receiving any other support or in-kind contributions?*

What evidence can you provide that the group is capable of carrying out the planned activity for the year?*

How will you acknowledge Waverley Councils support?*

If you have been in receipt of a Venue Hire Grant for 2024, a condition of the grant approval was that all groups are required to submit an acquittal or short evaluation on the group’s activities.*

Please provide this information below or separately attach it to this form. Failure to provide this information will impact further grants from being approved.

Is there any other information you would like us to consider when assessing your application?

Privacy Statment

Waverley Council (55 Spring Street, Bondi Junction NSW 2022) is collecting and holding your personal information for the purpose of processing your request or application. The intended recipients of your personal information are Council officers and other service providers necessary to process your request or application, if applicable. We will not disclose your personal information to anybody else unless you have given consent, or we are authorised or required to do so by law. If you do not provide your personal information, we may be unable to process your request or application. For further details on how Council manages your personal information, please refer to the Privacy Management Plan on our website: waverley.nsw.gov.au/privacy

Declaration*

By ticking the box below you are agreeing that the information you have provided is true to the best of your knowledge and that you have read and agree to abide by the grant conditions in full.

Send me a copy of my responses

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