PRC Entertainment Reimbursement Request

PRC Entertainment Reimbursement Request

Limitations on reimbursements are as follows:

Per-person costs for entertainment expenses directly involving donors and/or special/honored guests, including faculty and staff recruitment related activities, are limited to $100 per person (which includes food, alcohol, tax and gratuity). Costs in excess of this amount cannot be paid using University funds.
Tips/gratuity are reimbursable up to 20% of the pre-tax subtotal.
Alcohol will only be reimbursed up to 50% of the bill. Alcohol costs in excess of 50% of the bill will not be paid using UT funds.

The College of Liberal Arts Official Occasion Expense Guidelines can be found here.

Event for which reimbursement is requested*

Short description of what is being reimbursed

First name of person to be reimbursed*

Last name of person to be reimbursed*

Email of person to be reimbursed*

EID of person to be reimbursed*

Account number or short description*

Event date*

Event location (venue, city, state)”*

Purpose of event*

Examples:

Refreshments were provided at meeting to discuss joint research projects between UT Austin, Texas A & M, Texas Tech, and Motorola.
Buffet was provided at reception for graduate students to meet new faculty members in the department.
Lunch was provided to people attending all day meeting of the department’s visiting committee.

Event benefit to UT*

Examples:

To further the relationship between higher education and industry in the area of microchip research. Motorola has entered into an agreement to provide funding for 3 years to the research consortium between the universities.
The visiting committee provides the department with guidance in the direction the department should be going with respect to educational issues.

Were only UT employees in attendance?*

Select or enter value

Was the Director of the PRC a participant?*

Select or enter value

Was the Director’s spouse or partner a participant?*

Select or enter value

Number of people in attendance*

Participant information*

If the meeting was attended by 10 or fewer participants, please include the name of each person who attended, their title, as well as affiliation. If more than 10 people attended, please provide a general description of the group attending

Receipt Upload*

Please upload both the itemized receipt (that lists each purchased item) and the receipt that indicates proof of payment. Note: Proof of payment receipt shows the total (with tip, if applicable) and the total amount paid: $40.00 subtotal + $8.00 tip = $48.00 paid via cash or credit card.

Drag and drop files here or

Requested reimbursment amount*

Request amount might differ from actual reimbursement amount. The College of Liberal Arts Official Occasion Expense Guidelines can be found here.

The PRC team will begin processing your request right away. If approved, you can expect reimbursement in the next several weeks.

You can check on the status of your reimbursement after 2 weeks. Email service@prc.utexas.edu with any questions.

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