Department of Physics Event Request

Are you requesting assistance for an event less than 3 business days from today?*

Please read this carefully. Assistance may be limited for events happening soon.

Select

Contact Name*

Enter First & Last name

Have you sent in a draft budget of the conference?*

Select or enter value

Are you charging attendees to attend?*

NOTE: if you are charging, we are required to make a Cvent site for your event, which incurs extra costs.

Select

Event Name*

Provide a name of your event for reference

Is event recurring, multi-day, or single day?*

If multi-day, put each date in Additional Notes below. Use the calendar below to indicate the first and last occurence.

Single Day

Recurring Event

Multi Day

Date of Event*

Use MM/DD/YYYY format

Start*

Use MM/DD/YYYY format

End*

Use MM/DD/YYYY format

What time will your event start and end?*

If time is unknown, please enter "Unknown" and follow up via email with the Physics Events Office when you know the time. We are unable to process your event until we know the time.

Event Location*

Put the preferred location if you need room reservation assistance

Contact phone number*

If you are requesting food delivery, this must be the phone number of the person receiving the food

Phone

Estimated Budget of Event*

If event spans multiple days, please enter total budget across all dates.

Account*

10-digit number, (i.e. 1122223333, no dashes or spaces)
if you do not know the account number, provide the account title or description in the "Additional Notes" section

Select the type of assistance needed with your event*

If selecting "Other Assistance", please provide description in the Notes section below.

Preferred Caterer/Restaurant*

Please enter "na" if you have none. Note that we can't guarantee your preferred caterer/restaurant

List the grocery items you'd like*

Important HEB note: select the Hancock Center HEB as your store when determining what items you want.

Check in Date*

Check out date*

Number of rooms*

Please note that even when the guest is paying for the room, the department can be liable for attrition charges.

Additional Notes

Use this section to provide any additional notes regarding your event to assist the Physic's Administrative team.