TSPPPA Student Traveler and Conference/Business Application

 

The purpose of this form is for TSPPPA students to report any conference, business activity, or other relevant expenses (e.g. purchasing data for dissertation, attending a workshop, etc) in advance along with any expenses that you would like to be reimbursed by the Trachtenberg School. Decisions will be made on a rolling basis.


Once approved, make sure to SAVE ALL RECEIPTS from purchases to ensure accurate reconciliation of expenses. If you have any questions while filling out this form, please contact Pam Brown (ebony@gwu.edu or 202-994-6296) prior to submitting.

 
 
 
 
 
mm/dd/yyyy
 

Include details on the reason for travel or expense, such as name, location of conference, or the name of the association you are purchasing data, a membership, or subscription from.

 
 

We understand that you'll need to receive funding approval in advance of your travel to secure your registration at a conference or event. Please provide us with the date by which you must receive an answer from TSPPPA regarding this request.

 
mm/dd/yyyy
 

Your departure date. If not for travel include the approximate date you expect to incur the expense. If a membership or subscription, include the day the membership/subscription will start.

 
mm/dd/yyyy
 

Your return date, or the approximate date you expect to complete the expense. For example, if a membership or subscription, the day the membership or subscription will end.

 
mm/dd/yyyy
 

If attending a conference, please select your roles (select all that apply)

 

Estimate of how much you expect to spend on travel (airfare, local transport). Use Concur or other travel website to gather best estimate. Use numbers only (do not include $ or commas). If zero, leave blank.

 

Estimate of how much you expect to spend on hotels, including tax. You can use the conference rate, or research from travel site. Use numbers only (do not include $ or commas). If zero, leave blank.

 

Include the estimated expense for meals you expect to incur as part of travel, not as part of business meals (see next question). If needed, use this per diem estimator: https://www.gsa.gov/travel/plan-book/per-diem-rates Use numbers only (do not include $ or commas). If zero, leave blank.

 

Please estimate any meals where you will incur expenses for yourself and others.Use numbers only (do not include $ or commas). If zero, leave blank. Note that on the expense report form after your travel, you will need to provide the name and titles of any person you purchase a meal for, so please save that list and receipts!

 

Estimate of how much you expect to spend for conference or workshop registration. Use numbers only (do not include $ or commas). If zero, leave blank.

 

Include the total amount of the membership, subscription, or data purchase you plan to purchase. Use numbers only (do not include $ or commas). If zero, leave blank. Make sure to include details of the association, subscription, or data in the rationale question above.

 

Include the total amount of the software or equipment you plan to purchase. Use numbers only (do not include $ or commas). If zero, leave blank. Make sure to include details of the software and how it will be used in the rationale question above.

 

Some funding sources have limited funds, or a maximum amount which can be provided. If your request exceeds funds available, will you accept a partial reimbursement? {You will be contacted in advance to inform if your request exceeds available funds]

 

Please select the source(s) of funding for the expenses you wish to incur. If TSO Org budget, select org in dropdown below. If Grant or contract, fill out "budget source detail" question below.

 

If spending from a grant or other source not included in the list above, please provide information about the budget and any restrictions here.

 

If you are applying for funds on behalf of a student organization or to utilize funds from your student organization budget, please select the organization below.