Recommendation for Appointment of Graduate Fellow or Trainee

Please use this form for Graduate Fellowships. Fellowships are intended to help support student research and should not come with specific university work requirements. If there are university work requirements, you likely should be appointing that student as a "Graduate Assistant" (please see the Graduate Assistant Appointment form). No taxes are withheld from fellowship payments, so students should be advised to consult a tax professional when receiving fellowship payments to determine their tax liability if any.


Before proceeding, consult your department's finance team or your GL and obtain the account numbers that you will be using for Stipend, Tuition, and Insurance coverage. ORA can assist with these numbers if there is grant funding involved. All account numbers are needed in order to complete this form.


Students appointed on Fellowships will need to be registered for the semester in which the fellowship begins, and will need to fill out the appropriate W-9 (domestic students) or W-8BEN (international students without US Social Security numbers). Please make sure the student has completed the appropriate form and upload it below.


For tuition differentials only, please use this form instead.

If the name of your award is not on the drop-down list, you may type it in manually.

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Please use this form for requests that are only for tuition differentials.


Student Information

Direct deposit is not available, paper checks will be issued. Please provide a current check mailing address (preferably on campus)

7 digit number

Preferrably an on-campus address.

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Financial Information

Please indicate the number of months the Total Stipend Amount is to be disbursed over.

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Ex: NASA, NSF, etc.

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Health Insurance

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Tuition

Please enter chartfields for credits only. If you are covering fees, please fill out the Award Credit form and submit to Financial Aid.

NOTE: Open this link in a new tab to avoid losing your form progress: Award Credit Form


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Full Name of Account Manager

W-9 for domestic students and W8-BEN for international students.

If the student has already had a fellowship they do not need to fill out a new form.

Drag and drop files here or