ISGC Cost Share Form

Each year, the Idaho Space Grant Consortium (ISGC) is obligated to provide matching funds for the NASA dollars received for Space Grant activities. Matching funds are expenses related to an ISGC project, but that are not paid with NASA dollars. Matching funds can come from purchases of materials and supplies, time spent on a project or at a meeting, travel expenses, or other cost-sharing efforts.

As a volunteer, you (and/or your institution) may incur costs to participate in ISGC-related (or sponsored) activities including, but not limited to, the following:

• Time spent on travel, meetings, workshops, or assisting with ISGC activities

• Time spent reviewing proposals and/or student applications

• Other expenses accrued in support of these activities.

The ISGC kindly requests that you complete this form to document any costs incurred for matching funds purposes. You do not need to provide logs for your time, but you do need to provide receipts for any expenses claimed (e.g., supplies, etc.). If you are claiming mileage, please provide documentation for the total miles driven (e.g., Google Map directions with mileage). For mentorship cost share, a letter with details can be uploaded below (template available upon request).

Your Name*

Email address*

Name of the organization/institution you are associated with*

If none, just enter "none"

Name of event/activity you participated in

Types of cost share*

Select all that apply

Select or enter value

Start date of your participation in activity*

If your participation was only 1 day, choose the same date for the start and end date

End date of activity

Total hours spent on the project

Rate*

Please use your calculated base salary hourly rate. If you do not have a calculated hourly rate, or do not wish to share that information, you can use the estimated standard volunteer rate for Idaho which is $32.48/hour as indicated by https://independentsector.org/resource/value-of-volunteer-time/

Hourly rate or Volunteer rate?

Did you use your hourly rate or the volunteer rate?

Hourly rate

Volunteer rate

Total value of hours spent

Please multiply your total hours spent by the hourly rate above to arrive at a total value of the hours spent on the project

Materials and supplies purchased

Please just enter the total amount you spent on materials and supplies. Please be prepared to upload a copy of an itemized receipt of the items purchased. (You can upload receipts at the end of this form.)

Materials and Supplies Comments

Please use the box below to list the additional materials and supplies you (or your organization) purchased that were not covered by the ISGC and the purpose of the items.

Other costs incurred by you or your institution

Please just enter the total amount for other costs. Again, be sure to have a receipt or other documentation for these costs that you can upload at the end of the form. For more information on reimbursable items, please visit: https://www.uidaho.edu/finance/controller/accounts-payable/travel-services/travel-forms-and-policies/reimbursement-policy

For in-kind mentoring a student or intern, you can put the total value of the mentor's time here. Please be sure to upload a letter detailing the costs and associated documentation (e.g., payroll records or documentation related to a mentor's hourly rate) to confirm the cost share amount.

Other cost explanation/comments

Please provide an explanation/explanations for your other costs and how they relate to the activity.

Total Miles Driven

Please enter the total trip mileage (i.e., roundtrip). Please be prepared to upload (at the end of the form) a Google Map (or something similar) to verify the mileage between your start and end points.

If you have been (or will be) reimbursed for your mileage related to this activity, please do NOT report that here. This should be mileage that you are covering as an individual.

Upload documents

Please upload any relevant documents here, for example, receipts for materials and supplies, a Google map confirming the mileage you traveled, a letter detailing the hours you mentored a student, etc. If you are only reporting time/hours for a brief volunteer activity, no additional documentation is required.

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