Reimbursement and Financial Information Form

This form is intended for reimbursement requests and invoice submissions. If you are seeking a reimbursement, only the person incurring the expense may submit the form.


Please Note: All receipts must be submitted via this form within 10 days of purchase OR within 10 days after travel is completed. Expenses submitted more than 60 days after they were incurred will be reported as additional income to the individual, in accordance with Internal Revenue Service guidelines.


Receipts must include:

  • Date Incurred
  • Proof of Purchase
  • Total Amount Charged
  • Line Item Description


For more than 3 receipts:


For Foreign Transactions:

Your Affiliation

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If you are unsure of your affiliation, please contact King Center administrative staff before submitting this form.

Add name of faculty advisor or supervisor

Personal Information


Reimbursement Information

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For multi-day activities, please provide the date range.

Provide a brief description by explaining the activity or circumstance that gave rise to the expense.


If you attended a conference, please provide a link to the conference website.

Provide the location of the activity -- i.e., to/from destinations, restaurant name and address, city, or other appropriate information.

This question only applies if you made a purchase for a group (please include yourself in the total number).

Please list the name of each participant. Note if the person was a student, faculty/staff, or visitor.


If the number of participants is between 6 and 25 people, please attach a participant list with names and titles in the File Upload section.


For events larger than 25 people, no list is needed.

Specifically, how did this expense benefit Stanford?


Uploading Receipts/Documents

Expenses submitted more than 60 days after they were incurred will be reported for reimbursement or processing as additional income to the individual in accordance with Internal Revenue Service guidelines.


Receipts must include:

  • Date Incurred
  • Proof of Purchase
  • Total Amount Charged
  • Line Item Description

Invoice must include PO number

Drag and drop files here or

Comments

If you have difficulties with this form or you have questions, please contact kingcenter@stanford.edu.

Please indicate the program budget or PTA for this expense and include any additional information or comments here.