Contract Intake Form

Contract Intake Form

Effective 9/30/2024, new contracts will be submitted using Workday Strategic Sourcing and will no longer be accepted through this Contract Intake form. Please do not use this form for new contracts.

Requester Name*

Requester Email*

Sponsoring Department*

Sponsoring Department Contact Email*

Third Party Name (Name of Company contracting with)*

Third Party Contact Information

(e.g. name, email, phone)

Third Party Signer's Email Address

(Signer may be different than the Contact)

Description of Contract and Services Provided*

Start Date (May be the same as Effective Date)*

Check this box if the contract is ongoing (no end date).

End Date*

Contract Effective Date

(If different from Contract Start Date)

Contract for Software or Technology?*

If yes, also complete the ITS Project/Idea Intake Form: https://app.smartsheet.com/b/form/76efb0cc9bf34bed8acf0c20d816d794

Select or enter value

Is any Trinity data shared with, accessible by or stored by third party?*

If yes, also complete the ITS Project/Idea Intake Form: https://app.smartsheet.com/b/form/76efb0cc9bf34bed8acf0c20d816d794

Select or enter value

Is a press release required?*

Select or enter value

Have you received approval of SCM?

Select or enter value

Is this contract for food services?*

Select

Did Chartwells approve the use of an outside vendor?*

If No, also complete the Exception to Chartwells form: https://app.smartsheet.com/b/form/5fa176c3948f44398ae680cf78d131c1

Select

Procurement*

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Are there any changes to the Renewal Agreement?

Select or enter value

Are there any new products or services?

Select or enter value

If New Vendor, describe selection process. (Did you look at other vendors, why was this vendor selected?)*

What are the risks associated with this Contract (bodily injury, property damage, data breach, no ability to terminate, refund if terminate or contract not fulfilled, etc.)*

Target Implementation Date. What is the consequence if not implemented by this date?*

Can the third party meet University minimum insurance requirements and provide a Certificate of Insurance?*

$1 million Commercial General Liability,
$1 million Auto Liability
Workers' Compensation statutory requirements/$1 million Employer's Liability
Trinity University endorsed as an Additional Insured
Trinity University, One Trinity Place, San Antonio, TX 78212 listed as the Certificate Holder

Higher limits may be required depending upon type of services. Sample COI

Select or enter value

If not, please explain why.

Please upload the Contract and Certificate of Insurance*

Drag and drop files here or

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