Student Assistant - Hiring FY24-25

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Employee Last Name*

Provide Lived Last Name of hire. The Lived Name is an individual's self-chosen or personal and/or preferred professional name. More info here: https://bit.ly/3Xpm1sJ

Employee First Name*

Provide Lived First Name of hire. The Lived Name is an individual's self-chosen or personal and/or preferred professional name. More info here: https://bit.ly/3Xpm1sJ

Position #*

Position # is required to hire an Student Assistant. Contact your HR representative for more information or if you need help.

Request Type*

Type of request: Hire/Rehire an employee or extend an appointment. If you have mass extensions, check with your HR representative first before using the Smartsheet.

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Is this a UCB student?

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Does the student have another concurrent job?

Indicate "Yes" if the student expects to hold another UCB appointment, as well.

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Expected Graduation Date

Student Email Address*

Student ID

UCPath ID (If known)

Hire Phone Number

Supervisor Last Name, First Name*

Supervisor Email

Reports To (Supervisor's Position#)

Job Title

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Requested Begin Date*

End Date*

Must be a Work-Study?*

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Work-Study Job Posting #

Work-Study Referred?

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Comp Rate Code

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Compensation Rate

Appointment %*

Background Check (select any that apply)*

CBC: https://regionalservices.berkeley.edu/central-services/onboarding-newly-hired-berkeley-employees/work-authorizations-requirements-1

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IOC Attached?

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CANRA Required (select any that apply)*

CANRA: https://hr.berkeley.edu/employees/health-safety/reporting-abuse

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DMV Pull Required?

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Friendly Name Type

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Friendly Name

If Type A, provide Friendly Name or leave blank to use the default. If Type C or S, provide link to Google spreadsheet.

Meal Break Length

1 hour

Shift Length

Shift Occurrence

Position Location

Provide employee's work location. For a list of locations available in the UCPath system, refer to this link: https://bit.ly/3gFjKXo?&target=_blank (right-click to open in new tab).

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Cubicle/Room Number

Cubicle/Room number is required for every employee per policy: https://ucpath.berkeley.edu/transactional-users/work-location-reporting-requirement-represented-employees 15 characters max. Put "N/A" if employee works entirely remotely.

Physical Work Location Status*

Physical Work Location Status is needed with the onset of COVID-19 to ensure HR and Payroll hiring and compliance processes can be executed properly.

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Hiring Department

Department Approval Date

Department Approval Name

Submitter Name*

Submitter Email*

Department

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Earn Code

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Business Unit

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Fund

Dept ID

Program

Chartfield 1

Chartfield 2

CS 1 Distr %

CS 2 Earn Code

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CS 2 Business Unit

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CS 2 Fund

CS 2 Dept ID Code

CS 2 Program Code

CS 2 Chartfield 1

CS 2 Chartfield 2

CS 2 Distr %

Funding verification date

Funding Approver's Email

A notification will be sent to the Funding Approver at the email listed below stating a request is pending funding approval.

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File Attachments

If Background check needed: Please attach IOC and Job description. If you need HR to refer the student to Work Study: Please attach Job Description and Job Qualifications.

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