LASSP Travel Assistance: Booking Travel &/or Getting Reimbursed

This form is for:

  • Booking travel BEFORE a trip or paying registration fees for virtual or in-person conferences
  • Requesting assistance with reimbursement AFTER you return from a trip


You will need:

  • Dates of your travel
  • The Cornell account # to charge the travel to
  • Documentation of your PI's approval
  • Receipts for anything you have already paid for


For booking travel: Please reach out to us at least 5 business days before any deadlines for registration fees/etc. Otherwise, we can't guarantee that we will be able to schedule a meeting with you in time.

 
 
 
 
 
 

Select all expenses and fees you would like assistance with booking/reimbursement and/or have other questions about.


Note about getting per diem after your trip: Your PI may have set a lower per diem than the default. Ask your PI about this.

 
 

✈️ Basic Travel Information

If attending a virtual conference, input conference dates below.

 

If exact date unknown, approximate is fine. This is the date that you depart from home.

 

If exact date unknown, approximate is fine. This is the date that you return home.

 
 

This is the Cornell account that the reimbursement will be charged to, OR the name of the project you're working on. Ask your PI if you are not sure which account to input here.


It will usually look like this: U76-xxxx

 

Research example: Beamtime


If multiple reasons apply, select the "main" purpose that took up most of your time, OR use "Other."

 

Provide more details about your travel. Useful information includes:

  • Conference name and your participation in the conference/trip
  • Ex: presenting a poster or paper; attending for networking or exposure to relevant research
  • Project you'll be presenting about or working on
  • Specific details of research completed on research trip
 
 

🧭 Travel Details

 

Do you expect to receive, or have you received, reimbursement from other sources?



Ex:

  • Conference partially reimburses registration fee
  • You've applied to the Graduate School for conference support
 

Did any staff member directly pay for any trip-related expenses on your behalf already?

 

🧳 Final Steps

 

Have you named the people listed here as expense delegates for your profile in Concur?

Here's how to do it.

 

Travelers without Concur: Please attach receipt(s) for anything you have already directly paid for.


ALL TRAVELERS: Provide a screenshot/other documentation of your PI's approval for the costs associated with this specific trip.


Conference travel: Invitation letter; final conference agenda.


Research travel: Invitation and/or itinerary/agenda for trip.

Drop your files here
 

📅 Scheduling a Meeting

Becky or Josh will reach out to you to schedule a time to meet.

 

Share any other details you'd like to include here.

 
 
 
 

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