The City of West Palm Beach CRA will provide an 8’x8’ under a 10x60’ indicated on the application. Approval of the space is determined by the Community Redevelopment Agency. This agreement is applicable to the Winter in Paradise event produced by the Community Redevelopment Agency.

All applications must be submitted to the CRA office: 401 Clematis Street, 2nd Floor, West Palm Beach, FL 33401 by the deadline date indicated on the application either by email, by mail or in person. All completed applications received by that date will be considered (special delivery/hand delivery recommended). Please do not fax!

The CRA reserves the right in its sole discretion to select vendors for all events produced by the Community Redevelopment Agency.

The CRA and its representatives shall have no obligation or liability with respect to this application or the vendor selection and award process contemplated hereunder. Neither the CRA nor its representatives warrant or represent that any award or recommendation will be made as a result of accepting applications and further make no representation as to the exclusivity of any vendor selection. No warranty or representation is made by the CRA that any application conforming to these requirements will be selected for consideration or approval. The CRA may accept or reject any applications, may select one or more vendors for a specific selection, may cancel the selection and any such action or other action taken by the City/CRA in response to applications submitted or in making a selection or failure or refusal to make any selection shall be without any liability on the part of the CRA or its agents. The CRA may request formal presentations by the vendors which may be made before a selection committee and which may include one or more vendor applicants. The City reserves the right to select the vendor which in the opinion and sole discretion of the CRA will be in the best interest of and/or most advantageous to the CRA Any vendor applicant who submits an application fully acknowledges all the provisions of this Disclosure and Disclaimer and agrees to be bound by the terms of this hereof.

• It is the vendor’s responsibility to supply all cash banks and chairs, display materials, etc. unless otherwise noted

• Vendor must supply their own tablecloths. All vendor booths must be clean, and tables must be covered.

• It is an outdoor show; all exhibitors must provide their own means to display which are sturdy enough to withstand crowds, winds and weather conditions.

• City of West Palm Beach CRA will work with vendors on site; however, the City of West Palm Beach CRA Staff reserves the right to assign location of booth spaces.

• No subletting or sharing of space is permitted.

• Vendor’s products and set-up must not be placed beyond booth space boundaries.

• Electric will be available as it exists currently within the event site. Please indicate if you require electric access.

• No moving vehicles (cars, vans, trucks) are allowed on the site

• ALL VENDORS MUST PARK OFFSITE AND MOVE ITEMS TO SITE; Vendors are encouraged to use carts for items and roll to site

• NO PARKING ON EVENT SITE. The City is NOT responsible for your parking fees

• City of West Palm Beach CRA Staff has the right to control the “VISUAL IMPACT” and overall presentation at any of its events, at its discretion.

• If it is determined by CRA Staff that a vendor’s display is detracting from our overall site presentation, a change or improvement will be required.

• All vendors and vendor employees must be presentable, identifiable and wear clean and acceptable clothing and footwear. No clothing will characterize, depict, state or address any business, company, enterprise, person, place or thing that may be construed as improper, immoral or offensive by the CRA.

• BREAKDOWN starts at the event’s conclusion. If the vendor sells out, the vendor must remain in the vendor’s booth until the event’s conclusion. Breakdown before the event’s conclusion will result in expulsion from and prohibition of future participation.

• CLEAN UP – Every item you bring must be removed by you. Please stay at your booth until your employees have completed all clean up. No debris, boxes, etc. shall be left at your booth. Failure to follow this rule will result in a fine and/or expulsion. If City/CRA employees must clean or dispose of your garbage, a fee will be charged.

• Vendor booths are always subject to change and relocation at the CRA’s discretion.

• No sales, use or possession of alcoholic beverages is permitted.

• Vendors are responsible for collecting their own sales tax.

• Vendors are fully responsible for all of their activities and for those employed or assisting in their vendor’s space and agree to defend, hold harmless and indemnify the City of West Palm Beach CRA from any liability, cost damage or expense which arise from their own, their employee’s or their agent’s involvement and operation at the Winter in Paradise event or use of the vendor’s space.

• Vendors accept responsibility for payment as part of this license. NO REIMBURSEMENT will be made if the vendor decides NOT TO participate in the event.

1. The CRA is responsible for enforcing the above-stated rules. Violations and recommendations are at the direction and enforcement of the on-site staff. Continued violation will result in being expelled from the event with no reimbursement of fees paid and no future participation.

2. Complaints regarding product legitimacy, operational detail or the conduct of another vendor must be submitted in writing to the CRA for resolution.

Please note that vendors will be required to fill out Vendor Forms with written signature once confirmed for event.