Admin Requests

Admin Requests

Thank you for using Smartsheet to submit your request.

Request made after 3pm will be processed next business day.

Response time will be dependent on current workload. Please allow plenty of lead time for request.

Department*

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Admin Request*

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Meeting/Event

Standard Room Reservation requests must be made 7 to 10 business days in advance.

If you reservation has any of the following (food/beverage, 50+ attendees, or a weekend reservation), your request must be made 30 days in advance

Department Truck Reservation

Please submit reservation for the trucks as soon as you know you are going to need the truck, but preferable a minimum 24 to 48 hours in advance.

Department Trucks are available for Pick up and Drop off between the hours of 8:30 and 3:30.

Trucks will be returned with a full tank of gas, Voyager cards are available in the truck boxes and receipts can be submitted through the Voyager receipts form. Please make sure to capture the odometer reading on the form.

Motorpool Request

Motorpool requests should be made at least 30 days in advance to ensure availability of needed vehicle. Drivers must a valid driver license and complete all required training before operating a UA vehicle.

The Motor Pool provides the following vehicles:

Midsized sedans
Toyota RAV4s
Chevrolet Traverses
Chevrolet Silverado full sized pickup trucks (4X4)
Chevrolet Suburbans (4X4)
15 passenger vans
Stakebed trucks with liftgate

Our rental vehicles can be driven into Mexico and we provide the International Insurance packet at no additional cost.

We can provide a fleet fuel card to purchase fuel while on extended trips or trips beyond 150 miles from Tucson.

FM Requests

Building maintenance should be report to the building manager for your building.

Special requests specific to your area or services for events can be submitted here.

Facility Management requests for services may have billable charges associated with them. Please describe your request in detail to ensure accuracy and timely resolutions.

Surplus

Please complete the form below to request items or equipment to be picked up by Surplus. Please be sure to include any Tag numbers (A or N) when completing the form.

Name of Requester*

Requestor Email*

Building Access/Key Request

Fill out the Key Request Form and attach the form below in the File Upload field UNSIGNED. The Key Desk will route for signature approvals.

We will send the form to the key desk and you will receive an email from them to sign in Adobe and instructions on how to make an appointment with the key desk to pick up your key(s).

Procedures for Building Access:

Please complete the fields below, and include your supervisor information once we have their approval we will submit the request.

We will send you a link once your Cat Card has been entered into the database so you can assign yourself your own PIN.

Cat Card Number (required for Keyless building access)

Business Purpose

Account Number*

Start Date *

End Date *

Start Time *

End Time *

Preferred Vehicle*

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Truck #*

(Select preferred vehicle, we will do our best to accommodate based on availability)

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Lab Group

A-Tag Number *

If unable to locate A - Tag, Please add model and serial number in this field.

Name of Item

Brief Description*

If requesting access for an individual outside ENVS, please add your justification for the request:

Location *

Does Your Event include any of the following*

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Expected Number of Attendees

Organization Type

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Shipping Address

Please include recipient's Name, address, phone number and email.

Package Height *

Please enter the box size this information is necessary to complete the Label.

Package Lenght

Package Width *

Package Weight*

Transport Options

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ENVS Lab/Group

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SPLS Lab/Group

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Supervisor Email

Required for Keyless access to the Building

Building and Room #

File Upload

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