ICC- Club Registration

Form Instructions:

Important: Read this section before completing form

*This form is for Clubs that have NOT been installed during the current academic year.

Necessary steps to fully complete this form:

Complete the Club Registration Signature Page
Complete the Club Constitution form
Club President and ICC Delegate need to complete the FERPA Online Training

Note: The information you submit in the application will be used to list your club information on our website. Please make sure the spelling, grammar, and all links are correct.

Steps to Submit

Complete this form.
Attach the following completed documents
Club Registration Signature Page
Club Constitution form
FERPA Online Training
Attach any club logos to be displayed on the Club List website, under your club's description.
Press submit.

After you have submitted your application. You will be notified of the status of your club via your SMC email.

For questions regarding clubs, contact the Office of Student Life at osl@smc.edu

I have read the instructions listed above

By checking the box, you acknowledge that you have read the instructions in full.

Club Name*

Clubs may only use the name of the College to indicate the "location." Acceptable: “Chess Club at SMC” NOT Acceptable: “SMC Chess Club”

Type of Club*

Select

Club Information

Club Category*

Select or enter value

Club Email*

(NOT your personal or student email) Ex: swimming_club_smc@gmail.com Please double-check for ACCURACY.

Club Purpose*

2-3 sentences. Please check for spelling and grammar since this will be displayed on the Club List online.

Club Facebook Address

Club Instagram Username

Other Club Social Media Information

Club Meeting Information/Request

Below you will provide us the information for when, where, and how you would like to have general club meetings. We do our best to accommodate the space you request but can not guarantee a specific rooms availability. Our office will work to give you a comparable room if the location requested is unavailable. Events outside of your general meetings must be submitted and go through the A.S. Proposal Process.

Reminder: Advisor(s) must be present for all official club meetings and events.

Club Meeting Format

In-Person - On campus meetings

Virtual - Zoom/Discord/etc.

Hybrid - Both formats

In-Person Club Meeting Information

General Meeting Day and Time

What day of the week do you want to have your general meeting? What time would you like your meetings?

Example: Tuesdays @ 11:00 AM

Meeting Information

Reminder: Advisor(s) must be present for all official club meetings.

Where will your meetings take place?
Provide your top 3 spaces on campus you would prefer. We cannot guarantee the availability of these spaces but will reserve by order of preference upon your club being officially installed.

Example: Classroom in HSS, Classroom in Science, HSS 121

Virtual/Remote Club Meeting Information

Important: AS does not fund zoom licenses. Your primary advisor has a paid license and can set up a zoom link for club meetings.

General Meeting Day and Time

What day of the week do you want to have your general meeting? What time would you like your meetings?

Example: Tuesdays @ 11:00 AM

Virtual Meeting Link

Meeting link (Zoom/Discord/other meeting platform etc)

A.S. does not fund zoom licenses for clubs. Your Primary Club Advisor has a licensed account and should be creating the zoom link for club meetings.

Primary Full-Time Advisor Information

PRIMARY FT ADVISOR must be a full-time Santa Monica College Faculty or Manager. They must be available to sign all club paperwork and attend virtual club meetings and virtual events.

Primary FT Advisor Name*

Primary Full Time Advisor Email*

Must be "@smc.edu"

Primary Advisor Department*

Primary Advisor Extension*

Classifcation*

Select or enter value

Secondary Advisor(s) Information

Secondary Advisors are optional. You can have up to two (2) co-advisors for clubs with no more than 150 members. They assist the Primary FT Advisor during meetings and planning of club events.

Do you have a secondary advisor?

Yes

Secondary Advisor #1 Full Name

Secondary Advisor #1 SMC Email

"@smc.edu"

Secondary Advisor #1 Phone number or Extension

Classification

Select or enter value

Secondary Advisor #2 Full Name

Secondary Advisor #2 SMC Email

"@smc.edu"

Secondary Advisor #2 Phone or Extension

Classification

Select or enter value

Club President Information

Club President Responsibilities:

The club president is the automatic ICC Delegate for the club.
They may represent and vote for the club at the ICC Meetings.
The Club President may appoint a Club Officer to represent the club in the ICC meetings (information below).
The President is the club contact person between the club & the A.S. Office staff.
The President chairs the club meetings, using parliamentary procedure.
The President cannot hold any club officer position because they are the backup in case of club officer vacancies.

Club President Name*

Club President ID #*

Club President Phone Number*

Phone

Club President SMC Student Email*

"@student.smc.edu" Please double-check for ACCURACY.

Club Delegate Information

Note: Each club may only have two (2) Delegates,.

The Club President is automatically considered the 1st Delegate for the club. The 2nd Delegate will be selected by the president in consultation with the club, in the event they cannot attend the meeting.

Only one (1) Delegate, per club,

Will represent the club & vote at the ICC meetings, bring club's concerns, questions, & suggestions to the ICC.
Responsible for taking important ICC Meeting information to their club.
Eligible to participate in ICC Standing Committees:

ICC Activities Committee
A.S. Elections Committee
AD Hoc Committee
Act as the liaison between the club, ICC, A.S., and Student Life

Club Delegate Name*

Club Delegate's Officer Title*

Club Delegate SMC ID#*

Club Delegate Contact Phone Number*

Phone

Club Delegate SMC Email*

"@student.smc.edu" Please double-check for ACCURACY

Club Members or Officer Information

Since a club needs 6 currently enrolled SMC students to start a club, the following 4 students can be either club members or club officers.

Officers eligibility:

Enrolled in 5 SMC units,
Maintain a 2.0 GPA
Paid the A.S. Resource Fee

Student's eligibility will be verified by the Office of Student Life.

#3) Club Member or Officer Name*

#3) Club Member or Officer SMC ID #*

#3) If Officer, What is their Title?

#3) Club Member or Officer SMC Student Email*

"@student.smc.edu" Please double-check for ACCURACY

#3) Club Member or Officer Contact Phone #*

Phone

#4) Club Member or Officer Name*

#4) Club Member or Officer SMC ID#*

#4) If Officer, What is Their Title?

#4) Club Member or Officer SMC Student Email*

"@student.smc.edu" Please double-check for ACCURACY.

#4) Club member or Officer Contact Phone #*

Phone

#5) Club Member or Officer Name*

#5) If Officer, What is Their Title?

#5) Club Member or Officer SMC ID#*

#5) Club Member or Officer SMC Student Email*

"@student.smc.edu" Please double-check for ACCURACY

#5) Club Member or Officer Contact Phone Number*

Phone

#6) Club Member or Officer Name*

#6) If Officer, What is Their Title?

#6) Club Member or Officer SMC ID #*

#6) Club Member or Officer SMC Student Email*

"@student.smc.edu" Please double-check for ACCURACY.

#6) Club Member or Officer Contact Phone Number

Phone

Upload Supporting Club Registration Files*

The following forms must be attached to complete form:

Club logo(s) (if any)
Completed Signature Page
Completed Constitution Form
Confirmation of FERPA Online Training for Club President and ICC Delegate

Drag and drop files here or

Send me a copy of my responses

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