Projects and Grants Survey

Complete one survey for your agency. The survey responses should represent a collective response of your agency's needs.

First and Last Name

Agency

Current FLAIR Functionality and Use

1. Does your agency enter any non-FACTS grants directly into the FLAIR Grant Information file?

Yes

2. FLAIR Grant information file includes the optional fields listed below. Does your agency utilize any of this optional information for reporting and analysis for FACTS grants? Select all that apply.

Letter of Credit (LOC) number – used to capture the federal LOC for the grant. The LOC is the mechanism for providing cash disbursements to award recipients.

Sub-accounts – used in federal payment management systems that relates a federal Operating Unit and Program Area to an award and Letter of Credit.

Grantor ID – FLAIR vendor ID used to identify who is granting the funds.

Grant Reference Number – used to record a federal award number or other identifying information for reporting purposes.

Catalog for Federal Domestic Assistance (CFDA) – used to capture the federal program code if the grant award is federal financial assistance

Catalog for State Financial Assistance (CSFA) – used to capture the state project code for the Florida Single Audit Act, if applicable.

None or N/A

3. FLAIR Grant information file includes the optional fields listed below. Does your agency utilize any of this optional information for reporting and analysis for non-FACTS grants? Select all that apply.

Letter of Credit (LOC) number – used to capture the federal LOC for the grant. The LOC is the mechanism for providing cash disbursements to award recipients.

Sub-accounts – used in federal payment management systems that relates a federal Operating Unit and Program Area to an award and Letter of Credit.

Grantor ID – FLAIR vendor ID used to identify who is granting the funds.

Grant Reference Number – used to record a federal award number or other identifying information for reporting purposes.

Catalog for Federal Domestic Assistance (CFDA) – used to capture the federal program code if the grant award is federal financial assistance

Catalog for State Financial Assistance (CSFA) – used to capture the state project code for the Florida Single Audit Act, if applicable.

None or N/A

4. Do any of your agency business systems or business processes rely on these optional fields?

Yes

5. FLAIR provides a Grant Master Balance file that includes a cumulative total of expenditures and revenues for Month to Date (MTD), Year to Date (YTD), and Life to Date (LTD). Does your agency or agency business system utilize this file or information?

Yes

7. FLAIR Project Status file allows agencies to assign a status to a project that is separate from the Project Title File status. Does your agency use the FLAIR Project Status file for reporting and analysis?

Yes

8. FLAIR Project Correlation file provides the ability to limit the use of a Project ID to a specific 29-digit account code to ensure the proper accounting is used on the project transaction. Does your agency utilize the Project Correlation file?

Yes

Grants

9. Does your agency receive funding from an outside entity such as federal, state, or private grants? Select all that apply.

Federal

State

Private (e.g., local, nonprofit, for profit, non-governmental)

None or N/A

10. What field(s) in FLAIR does your agency use to record grant revenues and expenditures (e.g., Grant ID, Project ID, OCA)?

11. Briefly describe how your agency records grant revenues.

12. Briefly describe how your agency records grant expenditures.

13. Does your agency use a business system(s) to support grant accounting and reporting functions?

Yes

14. Do you record your federal receipts with a Grant ID or other FLAIR data element upon receipt, or do you reallocate the revenue after the receipt has been recorded in FLAIR?

Record at time of deposit

Reallocate after receipt recorded

N/A

15. Do you have federal awards that have draw or billing requirements that are an exception to the Federal Uniform Guidance or Cash Management Improvement Act (CMIA) process for the State of Florida?

Yes

16. Does your agency allot within FLAIR to the Grant ID or other FLAIR data element(s) that is meant to represent the Grant's Budget?

Yes

17. Does your agency have a need to budget and track a grant across multiple years?

Yes

18. Does your agency have a need to CONTROL (prevent overspending) a Grant’s budget?

Yes

19. Is your grant draw or billing amount based on the formula of revenue (cash received plus outstanding billing/open Account Receivable) minus allowable expenses?

Yes

20. Does your agency business process include creating an open Account Receivable item when grant funds have been requested but not received?

Yes

21. What type of Grant Amendments are tracked in FLAIR? Select all that apply.

Amount amendments

Moving budget between award budget categories

Change in scope

Change in accounting details (i.e., change organization code, budget entity, etc.)

None or N/A

22. Are all of your statewide (i.e., not for a specific award) reporting and analysis needs for Grant accounting being met with data collected in FLAIR?

Yes

Projects

23. Does your agency have FCO projects?

Yes

24. Does your agency track FCO projects with FLAIR fields other than the Project ID field?

Yes

25. Does your agency use the Project ID field in FLAIR, to track any of the following? Select all that apply:

26. Does your agency track a project budget outside of FLAIR at a more detailed level than the Project ID field?

Yes

27. Does your agency have a need to budget and track a project across multiple years?

Yes

28. Does your agency have a need to CONTROL (prevent overspending) a Project‘s budget?

Yes

29. Are all of your statewide (non-award specific) reporting and analysis needs for Project accounting being met with data collected in FLAIR?

Yes

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