Management Agent Pre-Approval (Production Pipeline Project)

Management Agent Pre-Approval

(Production Pipeline Project)

This is step 1 of 2 for Pre -Approval. This step must be completed 60 days prior to expected construction finance closing.

Step 1 of 2 - For New Construction or Acquisition/Rehab projects in the OHCS Pipeline.

Complete this form and submit for pre-approval of Management Agent.

Project Information

Property Name*

Please enter the DBA name, not legal name (if different).

Property Address*

Street Address City, State, Zip

Type of Project*

New Construction

Acquisition & Rehab

Rehabilitation Only

Type of Property*

Choose one:

Select or enter value

If Other:*

Is this a scattered site?*

Select or enter value

Number of site locations*

Select or enter value

List Addresses*

Please list each property name individually, followed by the full site address to include city, state,and zip code. Separate line for each property.

Number of buildings and units for each property*

Total number of planned buildings, followed by total number of units for the entire site.

Please separate buildings and unit counts with a forward slash "/". Ex: 6 Buildings/243 units.
If listing for multiple sites, list each site on a separate line and identify the property name first. Ex: XYS Apts: 6 Buildings/243 units

# of Residential Buildings*

# of Total Units*

Expected Date of Construction Finance Close*

This should be the date the construction is set to begin.

OHCS Funding

Please detail the OHCS funding that was awarded.

Full NOFA Number and Description:*

(Example: NOFA# 2023-5 9% LIHTC)

Legal Ownership Entity Information

Ownership Entity*

Typically an LLC or LP

Ownership Entity Mailing Address*

Street Address, City, State, Zip

Name of Principal Contact/Designated Owner*

Designated Owner is someone with legal signing authority on behalf of the entity.

Principal Contact/Designated Owner's Email*

Proposed Management Agent Information

Type of Proposed Management:*

3rd Party Management: The owner of the real property contracts a licensed third-party property management company to perform all of the management responsibilities for the property. OR Real Estate licensure is typically required.

Owner-Managed: The owner of the real property (typically the entity that receives the funding) also serves as the management agent for the property. *May be exempt from OR Real Estate Licensure requirements.

Choose One:

Select

If Other: Please Explain

Proposed Management Company Name*

Management Company Address:*

Street Address, City, State, Zip

Management Agent Contact*

Name of Management Agent Contact /Director / Portfolio Manager

Management Agent Contact Email*

Management Agent Contact Phone*

Phone

Is Business Registered with the State?*

Is the Property Management company registered and active with the Oregon Secretary of State? (Required)

Please visit this website to verify Management Agent business registry:

https://egov.sos.state.or.us/br/pkg_web_name_srch_inq.login

Yes

Valid Oregon Real Estate License*

3rd party Management Agents are subject to licensing requirements by the OR Real Estate Agency per ORS Chapter 696. Exemptions may apply in limited circumstances.

Does at least one current senior-level employee hold a valid OR Real Estate License, either as a Property Manager or Principal Broker? Documentation of licensure will be validated at time of full Management Agent Packet (MAP) submission. A 3rd party property management agency must have an active Oregon license in order to conduct any property management activity. License must be affiliated in the OREA system to the management agent company that is proposed.

Select or enter value

Does the proposed Management Agent currently manage any other properties with OHCS funding, such as LIHTC, LIFT, Conduit, Risk Share, GHAP, HDGP, ED Bond, OAHTC, etc. ?*

Select or enter value

References*

Is the proposed Management Agent able and willing to provide recent references?

References will be required with the full Management Agent Packet (MAP) submission for all Management Agents that are either new to managing state affordable rental housing within the state of Oregon or are not currently managing any affordable properties within the OHCS portfolio.

YES

N/A - Mgmt Co. is currently managing other OHCS-Funded properties.

Resident Services:*

Are there any existing partnerships with MOUs (Memorandums of Understanding) or any other agreements in place for Resident Services? Please indicate below.

Please note, it is our expectation that a full, detailed Resident Services Plan be developed and ready to provide by the time you are ready to submit your Full Management Agent Packet in Step 2 of this process, if Resident Services are required.

Yes

Uncertain

MOU File Upload

This upload is for Resident Services MOUs only. DO NOT upload any other documentation, such as a full Management Agent Packet. MAPs are only submitted during Step 2 of the process.

Drag and drop files here or

Acknowledgement

By checking the box below, you acknowledge that:

Management Agent approval is a TWO-STEP process.

Step 1: Request for Pre-Approval (current step)

Step 2: Request for Full Management Agent Approval, which consists of the full submission of the Management Agent Packet and all related attachments. Step 2 may be submitted:

after you have received issuance of OHCS Pre-Approval and
once the property reaches 50% construction completion, but no later than 75% construction completion. If the property is an occupied acquisition, the full MAP should be submitted within 30 days of pre-approval issuance.

I understand.*

This form is being submitted by:*

Full Name and Title

Email Address*

Please enter email of person submitting this form.

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