Purchase Order and Contract Request
This form will help the King Center Administrative team to pay for goods or services to outside suppliers/vendors. Based on this form, the Administrative team will determine the best process for your purchase, help you to set up a new supplier/vendor, ensure the existing supplier/vendor has an active record in the Stanford Financial system database, and submit the purchase requisition or contract request in the Stanford Financial system.
All purchases begin with a discussion among stakeholders to analyze the need for a good or service. This includes obtaining competitive quotes from suppliers with pricing for the desired goods or services. Once you identify your supplier, you can submit this form.
If the supplier is new to Stanford, make sure to share the Do Business With Stanford link with them. This page provides important information for current and potential suppliers to the university.
In some cases, your purchase may require a contract setup. A contract is generally required when a business unit, school, or department would like to hire a non-Stanford outside company or individual to perform a service for Stanford. Because these contracts bind or obligate the University to a financial or a non-financial commitment, contracts must be written and signed by the proper authority.
The Stanford Procurement Services department within Financial Management Services is the designated authority to sign contracts for the purchase of goods and services (also referred to as procurement contracts) for the University.
There are many types of transactions that require a contract in order to document the expectations of each party. Here are the contract types currently available in the SmartMart Contracts system.
Transactions that do not require a contract signed by Procurement Services typically follow the Purchase Order process or are purchased through other methods and signed under a Delegation of Signature Authority letter already on file.