James West Alumni Center: RESERVATION REQUEST

Please fill out the following request form to reserve an event space in the James West Alumni Center. If you have any questions, please contact us at: reservations@alumni.ucla.edu. We will notify you once your event has been scheduled.

Event Name:

Event Description

Please describe your event, the activities that will take place and the audience in attendance.

Preferred Date Requested

Alternative Date Requested

Number of Attendees:

Please provide us with the best estimate of how many guests you are expecting.

Reservation Time

The Alumni Center offers rentals in four (4) and eight (8) hour time blocks. Each rental time block is inclusive of the set-up and clean up time that is needed by the event organizer.

Set-Up Start Time

Event Start Time:

Event End Time:

Tear Down End Time

ROOM SELECTION & SET-UP

You can find our room rental fees and capacities listed here.

Please select the room(s) you wish to reserve.

Room Set-up

You can request multiple arrangements needed for your event.

Additional Equipment

Please provide a brief description of your room set-up.

For example: Rounds in half the room with cocktails in the other half.

Please select the AV Equipment you need:

Please note that we only provide AV support to our in-house equipment. We do not provide technical support to any additional equipment brought in by clients. Please let us know if you need a tech check appointment to prepare for your event.

Would you like to request a tech check appointment?

Yes

Will you have team members dedicated to staffing the doors and managing your event check-in?

Yes

Will you be providing food or refreshments at your event?

Yes

Do you have specific electrical needs that may require additional power?

I.e. Catering equipment, band equipment.

Yes

Will you be serving alcohol at your event?

Please note that you will need to reserve a bartender through ASUCLA Catering, UCLA Catering or a certified bartending service.

Yes

Will you be utilizing the kitchen?

Use of our kitchen includes fridge access and a place catering can prepare plates to be served.

Yes

CONTACT INFORMATION

Your Name:

Phone:

Email:

Team/Department Name:

FAU Number (Alumni Affairs staff only)

Please input your full accounting unit number with your room rental form submission.

How did you hear about us?

TERMS AND CONDITIONS

I FULLY AGREE TO ABIDE BY ALL POLICIES & PROCEDURES AS REQUIRED BY JWAC ALUMNI CENTER MANAGEMENT

Inability to follow all set and adjusted policies & procedures according to James West Alumni Center (JWAC) Management Team may result in additional fees and even cancellation of reservations. Please review our policies before proceeding.

I Agree.

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