This intake form is to enter into contracts for regular/routine maintenance agreements as defined below. Please consult with your Supervisor if you are unsure.

MAINTENANCE

20111(3)(2); 20651(a)(3) 20656

Routine, recurring and usual work for the preservation or protection of any publicly owned, publicly operated facility for its intended purpose.

As of January 1, 2023 bid threshold for Maintenance 109,300

Note: The following attachments should be prepared prior to initiating this form. (You may no be able to save mid-form)

1. Scope of Work in a Word Document. (Template) (Example)
2. W-9 Form (Example)
3. Quotes or Rate Sheet (2 required over $10,000.00)
4. Insurance (Requirements) (Example)

Additionally your Supervisor may need to provide the following items after form submission

1. Copy of email from Labor Compliance department confirming no prevailing wage needed if applicable (Example)
2. Copy of email form Labor Relations department confirming this work may be contracted (Example)

Intake Form Deadlines 2024-2025