1. Introduction

Alice Springs Cycling Club has a range of bikes and cycling training and racing equipment that can be rented by ASCC members and visiting AusCycling members to support members to participate in, learn and develop cycling skills during their regular training and racing sessions.

Bikes and equipment rented through this agreement may be used by members for training, social rides and racing events for the duration of the rental agreement.

This agreement allows the member named in the Rental agreement (or parent/guardian if under 18) to take temporary responsibility for the safe transport, storage, routine maintenance and cleaning of the equipment for the agreed rental period.

The rental agreement is not open ended but covers a defined period of up to three months to ensure fair and open access to use of the equipment by other members.

2. Alice Springs Cycling Club Responsibility

Alice Springs Cycling Club is fully committed to ensuring the highest possible safety standards are achieved through the use of its bikes and equipment.

It is the Club’s responsibility to ensure that all bikes and equipment owned and used by the club are kept at a good standard and stored and maintained in good condition and that all requirements of the manufacturer’s warranty and the manufacturer’s recommendations are fully complied with.

The club will ensure that each individual bike or piece of equipment is serviced at regular intervals as required.

Any problems or faults found with the working components of a bike or piece of equipment in the club possession will be repaired by the club and will be out of use for the duration of the repair period.

As each bike or piece of equipment is taken out on a rental agreement or used for a training session it will be given a safety check by a Club official to ensure it is in good condition, that tyres are at the right pressure and the bike or equipment is in a state of being ready to ride or use safely.

The club official will be available to discuss safe use including tire pressure requirements, seat height adjustment and gear workings with the member prior to the rental period.

The club official will also ensure that the member using the bike or equipment has basic bike safety and riding skills before taking the bike out on a rental agreement, they will also ensure the equipment is suitable to meet the skill requirement of the member.

3. Responsibility of Member renting the bike or equipment

Equipment and bikes will only be rented to financial ASCC members or to visiting riders who are Cycling Australia members.

Under this agreement the member, or parent/guardian of junior member, agrees to discharge their responsibilities described below and the club has the right to refuse to enter into a request for a rental agreement at the President’s / Coach’s discretion.

It is the responsibility of the member, or parent/guardian of junior member, to ensure that they wear appropriate cycling clothing and safety equipment e.g. a good fitting helmet, gloves, suitable footwear, whenever they go cycling.

It is the responsibility of the member, or parent/guardian of junior member, to keep and maintain the bike or equipment in good working order and keep it clean and in good order for the duration of the agreement.

This includes:

●    Ensuring that the bike or equipment is transported safely to and from the club training sessions or other events.

●    Ensuring that the bike or equipment is stored in a safe and secure environment to minimize the risk of theft or accidental damage during the rental period.

●    Ensuring that the tyres are kept at the correct pressure and that the essential working components of the bike or equipment are in good working order.

●    Keeping the bike or equipment clean.

●    Returning the bike or equipment defined in this agreement in the same good safe condition as it was at the start of the rental period.

●    The member rides safely whilst using the bike or equipment outside of the clubs designated training sessions complying with road safety requirements.

●    Not to use the bike for more than one person at a time.

●    Not to tamper with the bike/equipment or make temporary or permanent modifications that would compromise the manufacturer’s warranty agreement or recommendations.

4. Repairs and Replacement Parts

If the bike has a puncture, it is the member’s, or pa/guardian of junior member, responsibility to repair the puncture in a timely manner and at their own expense.

If there are any other breakages or failure with the bike or equipment’s working components the members, or pa/guardian of junior member, is responsible for ensuring that the bike/equipment is not used until the problem is resolved and for making the necessary arrangements to have the problem rectified, in consultation with club officials.

The cost of any repairs or replacement parts other than fair wear and tear as agreed by the Club official will be paid for by the member, or pa/guardian of junior member, named on the agreement. These costs will not be covered by the club.

5. Return of Bike/Equipment at the end of the Rental Period

It is the member’s, or pa/guardian of junior member, responsibility to return the bike or equipment to the club on the date specified at the end of the rental agreement.

This must be at an agreed date and time arranged time with the club official who will take safe custody of the bike/equipment.

The club official will arrange to return the holding deposit to the member at their discression based on the return condition of the bike being in line with the agreed requirements.

The member, or pa/guardian of junior member, can return the bike/equipment before the end of the rental agreement with prior arrangement with the club.

6. Duration of Rental Agreement

The period of the rental will be for the agreed period, which is to a maximum of 12 months from the date the agreement starts on the signed and dated agreement included at Appendix 1.

The bike or equipment MUST be returned to the club at the end of this rental period.

Further bike/equipment rentals can be arranged at the end of this period subject to the official/coaches discretion.

The club retains the sole ownership of the bike/equipment and reserves the right to request its return.

7. Indemnity

Once the bike or equipment has been issued to a member as part of a rental agreement, the responsibility for replacement costs of the bike through theft/accident/incident/loss or damage beyond economical repair rests with the member, or pa/guardian of junior member, named on the rental agreement. This should be covered by the member’s home insurance policy.

8. Accidents

Any accidents that a member is involved in whilst using the bike or equipment rented through this agreement, or a third party will not be covered by the Club’s insurance and will remain the responsibility of the member, or pa/guardian of junior member, to deal with via their own approach or their insurance policy.

The club will not be liable for any third party claims.

9. Charges and Payment

A security deposit against the rental of bikes or equipment is to be paid to Alice Springs Cycling Club and confirmed on this agreement. The deposit amount required for club bikes and equipment is outlined in Appendix 3 below.

The security deposit on renting the bike or equipment is fully refundable subject to the satisfactory return of and compliance with the requirements of keeping and returning the bike/equipment in good working order and clean condition.

Please retain your copy of this agreement as proof of payment of security deposit. Ensure that the appropriate section of the forms are completed, noting return of deposit when returning the bike/equipment.

Bikes and equipment will not be rented or removed from club premises until security deposit is confirmed as paid.

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