ACHA Annual Meeting AV Requests

Session Information

Primary Presenter First Name*

Primary Presenter Last Name*

Primary Presenter Email*

Session #

Please include the number assigned to your session. You can find this number on the email you received, next to your session title.

Session Title*

Co-Presenters*

How many co-presenters will you have?

Co-Presenters' Names

List all co-presenters for your session (if applicable).

Audio/Visual Equipment

Microphones*

Your room will be equipped with:

1 wireless podium microphone (can be removed from stand)
1 wired table microphone (We will add wired table microphones as needed for large panel presentations.)
1 wireless lapel microphone

The microphones listed above are all I require.

Yes

No (specify in Comment section below)

Computer Sound*

My PowerPoint presentation requires sound.

Yes

No

Video*

Your room will be equipped with: 1 LCD projector and screen, 1 laser pointer, and 1 wireless remote clicker.

No additional requests

I will play a video on my computer from a flash drive, (not through PowerPoint) and will require sound

Other (specify in Comments section below)

Special Assistance

Please contact me. I will need technical assistance on site.

Presentation Guidelines

Laptops and Presentation Slides*

ACHA will be providing laptops in each breakout room. At the end of April, ACHA will send you instructions for submitting your slides/presentations through our Speaker Ready Room portal. You will have access to a Speaker Ready Room on-site and can make changes to your presentation up until the start of your session.

When you arrive to your session room, your slides will be loaded onto the laptop and ready for your presentation. There will also be AV techs in the area to field any last-minute questions or assist with any technical errors.

ACHA will make digital copies of slides available to meeting attendees through the conference mobile app during the meeting and for two months afterward. If you do not grant permission for ACHA to make your slides available, indicate that in the Comments field below. It is very important that you submit your slides through the Speaker Ready Room portal when requested. If you have comments or concerns, please indicate them in the Comments field below.

I will submit my slides through the portal, and am OK with them being shared.

I will submit my slides through the portal, but DO NOT want them shared.

I will NOT be using slides during my session.

Copyright Permission*

I attest that all images, photographs, logos, music, videos, and illustrations included in my presentation are my own work or that of my co-presenter(s), or I have written permission from the author to include this content in my presentation. Nothing in the presentation infringes the ownership rights, including copyright, of any third party. I further agree to properly cite the source of any copyrighted materials in my slides, including text indicating "reprinted with permission," or as advised by the copyright holder.

Use of Artificial Intelligence (AI)*

The following are required by presenters if AI is utilized to assist in creating their presentation.

Human review and insight. While AI can assist, it may not compose the program. The primary responsibility for program creation should remain with human experts.
Quality Control. Presenters must ensure AI created content is accurate and reliable.
Disclosure to learners. Disclosure of the use of AI is required and should include:

the author of the model and tool name/version of the AI application and the date the application was used.
a description of how the AI was used, such as to generate ideas, summarize text, or provide initial drafts.
emphasis on human involvement, such as stating that the presenter reviewed and edited the AI-generated content to ensure its quality and accuracy.

Examples:

The initial analysis of the survey data was facilitated using AI [Open AI, GPT-4, April 2, 2025] to identify key themes; however, all interpretations and conclusions were made by the speaker after careful review of the results.
This presentation utilized AI [Meta, Llama 2, March 14, 2025] to generate ideas and structure for certain slides; all content was reviewed and edited by the presenter for accuracy.

By checking the box below, I attest that I agree to adhere to the AI requirements above.

Comments

Signature*

By typing my name below, I understand that I will not be able to order additional equipment on-site at the meeting and that I will be asked to provide my slides in advance of the meeting.

Date*

Send me a copy of my responses