NASA ISGC PI/Project Lead Grant Requirements Form

Please provide the contact information for the person ISGC should contact if we have questions about your spending, cost share, and/or invoicing.

In 200 words or less, please summarize your project in layperson-friendly terms. This will be paired with your picture (if provided) and featured on our website and social media pages.

•    A cost match of at least 1:1 using funds (or in-kind time) from a non-federal source is required. (Please refer to your award letter for your required match.)

•    All individuals paid on the grant or contributing cost share must be U.S. citizens, unless they are faculty members of an accredited U.S. institution of higher education.

•    Faculty/staff overload pay is not allowed.

•    International travel is not allowed without prior approval from NASA Headquarters.

•    Capital outlay (i.e., items that are nonexpendable, tangible, and have a useful life of one year or more and/or the cost of purchase and setup equals or exceeds $5,000) is not allowed.

•    Purchases of items considered “souvenirs” (e.g., trophies, medals, hats, t-shirts, etc.) are not allowed.

•    Purchases of food are not allowed (Certain exceptions exist, such as per diem during travel. Contact ISGC for further information).

•    Expenses must be incurred and/or invoiced at least once every 90 days from the start of your award period to ensure timely spending of your award.

•    If submitting an invoice, all invoices must be submitted via the ISGC website via this form at least once every 90 days from the start of your award period. Please review your award letter for the due date for your final invoice.

Invoices must contain the following statement: ‘‘By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729–3730 and 3801–3812).’’

• Awardees at the University of Idaho must complete a monthly expense report via the same form.



•    Any students or other researchers participating in this project must complete student participation information forms. The online forms can be found on the ISGC website under https://www.idahospacegrant.org/student-forms

•    You must comply with requests for information from ISGC and/or NASA including end-of-the-year surveys, etc.

•    You are required to submit progress and final reports. The online forms can be found on the ISGC website under: https://www.idahospacegrant.org/grant-resources

•    Failure to submit required reports on time could affect your ability to receive further funding from ISGC.

•    You must credit NASA ISGC in all publications and/or activities related to this project. Please contact ISGC if you would like to request the ISGC logo for use on your publications/presentations.

•    You must submit copies of all publications related to this research/activity to ISGC. An online form is available to do this on the ISGC website under https://www.idahospacegrant.org/grant-resources

•    In addition, any final peer-reviewed manuscripts that are the result of research conducted with NASA funds must be submitted to NASA's PubSpace repository. Please visit https://sti.nasa.gov/submit-to-pubspace/ for submission instructions.

•    All NASA ISGC grants are made possible through a federally-funded grant program and are therefore contingent upon funding.

•    Failure to comply with the grant requirements listed above may result in termination of the grant and any related funding.

•    The ISGC Director must approve changes to any awards. Please fill out a project change request form at https://www.idahospacegrant.org/grant-resources for any of the following situations:

•    Changes in principal investigator or co-investigators;

•    Award period extensions;

•    Deviations in your proposed budget that exceed 5% of the total; and/or,

•    Major changes in project scope or focus.

If you feel comfortable, please upload a picture of yourself which we may share on our website and social media pages.

Is there anything else you want to tell us?