Visitor Authorization Request 2024

Visitor Authorization Request 2024 - 2025

This form must be completed if you want to bring a Berklee Valencia Visitor to campus, which is defined as follows:

Visitor: any person, including friends or family members, who will be on campus to participate in a tour or attend an approved activity at Berklee. They are not allowed in Sala E as it is not part of the Berklee Valencia Campus.
Guest musician, Visiting Artist or Guest Speaker: any person who participates actively in a rehearsal, recording, audition, master class, training session, workshop, or any other academic activity.
Institutional Guest: anyone participating in a business or institutional meeting hosted in the facilities.

In all cases, the enrolled students or registered employees must remain with the visitor at all times and they will be accountable for the visitor´s behavior and compliance with all rules and protocols established for the Berklee Valencia Community.

After you complete the form, your request will be passed to Berklee Officials for approval.

If your request is approved, then Front Desk personnel will be notified that your visitor is authorized to enter the campus and participate in the designated activities.

All requests must be received no less than 72 hours in advance.

Any requests received outside of this time frame are not guaranteed to be reviewed and approved.

This form will be deactivated on Fridays at 5 p.m. every week and will be active again on Mondays at 9 p.m.

Please note that any request for Visits taking place on Mondays must be sent on the previous Friday, no later than 5 p.m.

We highly recommend that you select the option below to receive a CONFIRMATION EMAIL ("Send me a copy of my responses") for your request.

In case your request is rejected, you will receive a notification back. Please pay attention to these notifications as you will have to resend your request in order to authorize your visitor.

Once the visitors arrive on Campus, they will have to present the same ID document filled in on the form.

They will have to wait in the lobby area until the enrolled student or registered staff/faculty meets them there.

Berklee Status*

Student

Faculty

Staff

Name (Requester)*

Legal Name (First Name and Last Name)

Your Berklee Email Account*

Academic Program or Department*

Select

Name of person entering the campus.*

Legal Name, as it appears in the document to be presented at the entrance upon arrival. (It must have an updated and valid ID photo)

Passport, NIE or DNI of person entering campus -*

Number of the ID, as it appears in the document to be presented at the entrance upon arrival. (It must have an updated and valid ID photo)

I request authorization for this person to be a:*

Visitor

Guest Musician. Visiting Artist or Guest Speaker

Institutional Guest

Country*

Visitor comes from?

Date of visit, session or rehearsal*

If there are multiple visits, rehearsals or recording sessions, you must fill out this form for each of them.

Time of visit, session or rehearsal*

(Please mark A.M. / P.M. Example 11:00 A.M.)

Guest Musician's Instrument

Complete only if your Visitor is a Guest Musician / Visiting Artist that requires specific COVID19 protocols. (Ex. Brass Players)

Facility to be used*

Select or enter value

Other / External Venue

If Other or External Venue add the place

Groups to Interact with the Visitor*

(Consider we may need to trace groups and/or close contacts). Examples: -It is only me. One on one meeting -FYA Students. All together...

Reason for your request.*

Please add a short description: Examples: -Summer Program Recording Session -Meeting with provider...

Personal Data Protection.

At BERKLEE COLLEGE OF MUSIC INC, and Berklee College of Music, Delegación de la Fundación en España, (“BERKLEE”); we are committed to the security and protection of the personal data we process according to General Data Protection Regulation 2016/679 and the Spanish Organic Law 03/2018 on Protection of Personal Data.

The controller in charge of processing your personal data

BERKLEE COLLEGE OF MUSIC INC. with registered office at 1140 Boylston Street / Boston, MA 02215 USA and its branch Berklee College of Music, Delegación de la Fundación en España, at Avenida del Profesor López Piñero, 1, Palau de les Arts-Anexo Sur / Valencia (CP 46013), España, assigned Tax Identification Number (NIF) G98483779; with e-mail address dpo@berklee.edu; will collect and process your personal data.

The purpose of processing

BERKLEE will collect and process your personal data to provide reliable personal information for the Access Control of Guests on Campus. Under no circumstances will this processing involve making automated decisions based on this data.

The legal basis for processing

Your data will be processed pursuant to your consent, to be included in the Berklee Valencia Visitor´s Access Control System, managed by the Operations Department on Campus and the Security Outsourced Company. You have the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal. Interested parties who do not allow their personal data to be processed may not be able to access the facilities.

Communication of personal data

Third parties will only have access to the personal data if BERKLEE is legally required by law, or when it is strictly necessary to execute a service contract between BERKLEE and third parties.

Retention of personal data

Any personal data that is provided through the present form will be processed during your Academic Program in Valencia. Once the Academic Program is terminated, the data will be duly blocked so long as legal liabilities may derive for the parties. It is your responsibility to provide reliable data to Berklee and keep this information updated.

How interested parties may exercise their rights

Pursuant to the applicable legislation, BERKLEE is committed to respecting the confidentiality of its users’ personal data and to ensuring that interested parties may exercise, at any time and in the terms set forth by the legislation in force, their rights to access, rectify or delete their data, and to request limitations on or oppose the processing of their personal data, or to request the portability of their data, by sending a written request clearly indicating the right they would like to exercise, and sending it to the address specified above or by e-mail to the address dpo@berklee.edu. You may also file a complaint with the Spanish Data Protection Agency.

Contact

You may contact BERKLEE’s data protection officer at the following address: dpo@berklee.edu.

Click here to indicate that you have read and you consent to the legal terms:

I DO consent*

Send me a copy of my responses

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