Hotel / Cvent Request Form

Hotel / Cvent Request Form

Which one are you requesting?*

*Cvent registration should be requested no less than 3 weeks prior to the date you would like registration launched.

*Hotel accommodations should be requested no less than 90 days prior to the event.

Please select all that apply.

Cvent

Hotel

Event Information

Event Title*

Event Location*

Description of Event*

Is this an in-person, virtual, or hybrid event?*

Select

Is there a cap on number of attendees?*

Yes

What is the capacity?*

Registration Deadline*

Start Date*

Start Time*

End Date*

End Time*

Event Planner Name*

This is the name that will appear on Cvent correspondence to attendees.

Event Planner Email Address*

This is the email address that will receive all questions and/or correspondence. Does not need to match Planner Name.

Registration Type/s*

Select

If Other Registration Type*

Registration Fee*

Enter $0 if there is no registration fee.

Invitee Information

Will you be providing an invitation list?*

Select "Yes" if an invitation email will be going out via Cvent. Attach invitation list to this form or email it to Raquel Perez when it is ready.

Yes

Would you like correspondence to go out via Cvent?*

Cvent automatically sends out a confirmation email. Select "Yes" if you want a unique confirmation email or other correspondence to be sent out such as reminders, follow-up, etc.

Yes

Personal information to collect from registrants during the registration process.*

Ask for dietary restrictions?*

Yes

Hotel Accommodations

Hotel accommodations should be requested no less that 90 days prior to event.
The hotel will need a rooming list at least 30 days prior to your event.
Raquel Perez will provide the below information to Annie Marcucci who will then be in contact with you.

Check-in Date*

Check-out Date*

Number of Sleeping Rooms*

Are meeting rooms needed at the hotel?*

Yes

How many meeting rooms & for how many people?*

Would you be needing A/V in meeting rooms?*

Yes

Is food needed in meeting rooms?*

Yes

What food is needed? (meals, snacks, drinks, etc.)*

Who will be paying for the sleeping rooms?*

ABHMS

Attendee

Other

Are registrants required to stay at the hotel?*

Yes

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