XL Conference Space Request Form

Name of Employee Completing this Form*

Please Provide First Name and Last Name

Employee's email*

Name of Event*

Host Department*

Host's Name*

Please provide First Name and Last Name

Start Date of Event*

End Date of Event*

Hours of Use (include set-up, meeting, clean-up)*

XL Conference Rooms are open during regular business hours

8:00 A.M. to 5:00 P.M. Monday- Friday

Hours of Meeting*

XL Conference Rooms are open during regular business hours

8:00 A.M. to 5:00 P.M. Monday- Friday

Number of Attendees*

Minimum number required is 20

XL Conference Room Preference-- Must have 19 attendees or more to reserve XL space*

WMC will assign conference space according to number of attendees and availability

Broadway Conference Center

Franklin Lobby 1 (War room not available until further notice)

5th Floor Patio - Seasonal Only (May -October), weather permitting, no backup space will be provided.

No preference

Requested Seating Layout*

TBD as event gets closer (final selection 5 days prior to event).

Boardroom (Max 28ppl each section of Conf Center, 36ppl Lobby 1).

Classroom (Max 40ppl each section of the Conf Center, 50ppl Lobby 1).

Pods (Max 36ppl each section of the Conf Center and 48 Lobby 1)

Reception (Max 80ppl each section of the Conf Center and 120ppl Lobby 1)

Theater (Max 80ppl each section of the Conf Center and 120ppl Lobby 1)

U-Shape (22ppl in each section of the Conf Center and 30ppl Lobby 1)

Chevron (V shape) (50ppl Lobby 1 only)

Will Food Be Served

Yes

No

Inside the room

Outside in the foyer

Will a Registration Table Be Required

Select or enter value

Event Services Group (ESG) Support*

Yes - I have or will complete the ESG Smartsheet Event Request Form

No - I will be planning this event on my own

Anything Else We Should Know About The Event

Send me a copy of my responses